MINUTES OF 1/6/09 ORGANIZATIONAL MINUTES


1
Record of the Brant Town Board Organizational Meeting, from Thursday January 6th, 2009 held at the Brant Town Hall 1294 Brant North Collins Rd., Brant, NY 14027 

Present: 
Supervisor Leonard Pero, Councilman Roseann Turner, Councilman Jeffrey Gier
Councilman, Vincent Fullone, Councilman Daniel Kujawinski 
Attorney John Grennell, Recording Secretary: Town Clerk Thea A. Ells
Also Present: Patrick Guerin, Sherman Reickart Jr., Joseph V. DeCarlo, Janet Bowman, Martin Rosiek, Clark Borngraber, Michael Daniel, Lee Brunelli, Brian Campbell, Debra Ritz, Michele Kujawinski, Brian Rott.

Verify Notice of Public Hearing

Town Clerk Thea Ells read & verified the following was published in The Sun on December 25, 2008 and posted in the Town Hall on the Town Clerks Notice Board, at the Brant Post Office, & Farnham Post Office.
Notice is hereby given that the Brant Town Board will hold their 2009 Organizational Meeting on Tuesday January 6th @ 6:30 PM Notice is hereby given that the first regular meeting of same Board will take place on Tuesday January 13th @ 7:30 PM and will be held in the Brant Town Hall, located at 1294 Brant- N. Collins Rd., Brant, New York, unless otherwise posted. Please call the Town Clerks Office for information and or check our web- site at Brantny.com. The posting of this notice and advising the legal newspaper, complies with Article 7 of the Public Officers Law?.relating to open meetings. By order of the Brant Town Board, Thea A. Ells, Brant Town Clerk, December 16th, 2008
PARLIAMENTARY PROCEDURE:
Supervisor Pero read the following resolution:
#1 - Robert?s rules of order shall prevail, except where such rules are inconsistent with any local rule or resolution pertaining to the conduct of town business.
Supervisor Pero requested for a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Turner-aye, Gier aye, Pero-aye, Fullone?aye, Kujawinski-aye, 5 ayes, 0 nays #1 Approved

 Board Meeting Procedures
Supervisor Pero read the following resolution:
#2 - Procedures for the agenda of regular monthly meetings in the year 2009 shall be adopted as follows: 
1.) Call to order by the Supervisor
2.) Pledge of Allegiance to our Flag
3.) Minutes of Last Meeting(s) Approved or corrected
4.) Monthly Reports from Department Heads
5.) Public Hearings or Bid Openings (which usually start at 8 pm or as posted) 
6.) Acknowledgement of Dignitaries and Invited Guests 
7.) Old Business
8.) New Business
9.) Reports of Committees
10.) Action on Committee reports
11.) Appointment of New Committees to fill vacancies
12.) Reports of the Town Board
13.) Correspondence & Communications Read --- communications filed with the clerk shall be prior to 12:00 PM (noon) of the day prior to a meeting shall receive consideration for review.
14.) Actions taken on Communications
15.) Miscellaneous
16.) Approval of Abstract                                                                                                               17.) PRIVILEGE of the Floor Public is invited to speak According to the Associations of Towns of the State of New York Town Law Manual, Section 4-5, ?the public?..does not have a right to speak at a town board meeting except as provided by board rules. 
18.) Adjournment
BOARD RULES ON PRIVILEGE of the FLOOR: All questions addressed to the town board must be submitted in writing to the Supervisor?s & Town Clerk?s office, signed, dated, and received no later than 3:00 PM on the Thursday prior to the regular monthly meeting. It will be determined by the Board if a question: a) warrants a response in writing, thus will be acknowledged but not addressed at the board meeting; or b) will be added to the agenda and addressed at the board meeting by the board. If the question is addressed, the author will be invited by the board to speak at the meeting and he or she shall state his or her name and their address for the record. A time limit of two to three minutes may be imposed. Or the public may approach the Town Board prior to meeting at the Work Shop and request to speak at the meeting during the Privilege of the floor using above rules.
Discussion followed: Wording of resolution amended for Privilege of Floor to include correspondence to Clerk and it will be determined by the Board. More discussion included: Agendas will be ready the Monday before Board meeting.  Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-nay, Kujawinski-nay, 3 ayes, 2 nays   #2 Approved 

ORDER OF ROLL CALL
Supervisor Pero read the following resolution:
#3 - Rules of conduct for the order of roll call shall be the following by the clerk present at the meeting; the board member who moves the resolution shall be called upon first to vote, the board member who seconds the resolution shall be called upon second to vote. The remainder of the roll call shall be at the discretion of the clerk. 
Discussion followed: motion amended to strike: with the Supervisor voting last if he did not move or second the resolution. 
Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Kujawinski-aye, Gier-aye, Fullone?Aye, Pero-aye, Turner-nay, 4 ayes, 1 nay - #3 Approved
 
DESIGNATION OF OFFICIAL NEWSPAPER 
Supervisor Pero read the following resolution:
#4 - Designation of official newspaper:  the Hamburg Sun, and as needed alternates, the Buffalo News and the Dunkirk Observer for a one year term
Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Pero-aye, Fullone?aye, Gier-aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nay - #4 Approved 

MONTHLY MEETING SCHEDULES
Supervisor Pero read the following resolution:
#5 - Designation of monthly meeting schedule: 2nd Tuesday of the month at 7:30 PM. To be held at the Town Hall unless otherwise notified in advance. 
January 13, 2009 - February 10, 2009 - March 10, 2009 - April 14, 2009 - May 12, 2009 - June 9, 2009 - July 14, 2009 - August 11, 2009 - September 8, 2009 - October 13, 2009 - November 10, 2009 - December 8, 2009
Regular Monthly meetings may be omitted or dates changed where a conflict of such regular meeting exists with Holidays or other official business or call of the Supervisor. All other meetings shall be at the call of the Supervisor, the time and place to be announced by Supervisor and or notice of such meeting posted. Work sessions  hour prior to monthly meetings and as needed
Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Pero-aye, Gier-aye, Fullone?aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays  
 #5 Approved 

DESIGNATION OF BANKS 
Supervisor Pero read the following resolution:
#6 ? Designations of banks for depositories: shall be Evans Bank, HSBC, and Bank of USA for a one year term. Authorizing the Deputy Supervisor to dispense funds in the absence of Supervisor, and give Supervisors? secretary authority to transfer funds between accounts but not authorized to dispense any funds. Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Turner-aye, Pero-aye, Fullone?aye, Gier-aye, Kujawinski-aye, 3 ayes, 2 nays   #6 Approved 

INVESTMENT POLICY
Supervisor Pero read the following resolution:
#7 - Investment Policies as follows: The objective of the investment policy of the Town of Brant is to minimize risk, to insure that investments mature when the cash is required to finance operations, and to insure a competitive rate of return. To keep In accordance with this policy, the Chief Fiscal Officer is hereby authorized to invest all funds, including proceeds of obligation and reserved funds in Certificates of Deposits issued by a bank or trust company authorized to do business in New York State. Repurchase agreements involving the purchase and sale of Direct Obligations of the United States; and Time Deposit accounts in a bank or trust company authorized to do business in New York State, and to participate in Municipal Cooperation Agreement Investment pools legally permissible under New York State statutes and NYS general municipal law articles 3-A and 5-G. COLLATERAL ? certificates of deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation (FDIC) or by obligations of New York State or obligations of The United States of America or obligations of Federal agencies in which the Principal and Interest of the Town?s investment are guaranteed by the United States of America or obligations of New York State local governments. Collateral shall be held by the seller bank?s trust department or it?s designate. The market value of collateral shall at all times equal or exceed the Principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. Investments in Time deposits, CD?s & Repurchase agreements are to be made with banks or trust companies, and at the time and when Independent Auditors conduct an Annual Audit of the accounts and financial affairs of the Town, the Independent Auditors shall audit the investments of the Town for compliance with the provisions of these investment guidelines.
Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Kujawinski-aye, Gier-aye, Turner-aye, Fullone?aye, Pero-aye, 5 ayes, 0 nays 
#7 Approved 

PROCUREMENT POLICIY
Supervisor Pero read the following resolution:
#8 - Procurement Policy as follows: that all department heads, elected and appointed officials must consult with the Supervisor prior to the purchase of any item or groups of items costing $250.00 or more. Exception: Highway Department must consult with the supervisor prior to the purchase of item or items of $600.00 or more. All department heads elected and appointed must also consult with the supervisor before the hiring of any employee or of any major repair job of the town. 
All department heads must sign vouchers for all purchases and then submit to Supervisor?s office for review, upon review it must be approved by auditing committee before purchase will be paid. All prepaid vouchers must be approved by Supervisor.
Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. 
A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #8 Approved 

PRE PAY POLICY 
Supervisor Pero read the following resolution:
#9 - Prepays should be noted as ?prepaid? on the Abstract of Claims and should be audited as soon as possible and presented to the Town Board at the next regular meeting. The entire Town Board is responsible for the Town?s finances. ?Officers or employees approving these claims may be personally liable if they are subsequently rejected? (Town Law 118) The following are the claims made that MAY be paid before action by the Audit Committee and the Town Board.  National Grid , National Fuel Disability, Insurance/Workman?s Comp Verizon Wireless Land line Phone service, Debt Service, Serial Bonds, e.g. USDA Rural Development, Postage fees, Crystal Rock (water), Health, Dental Insurance, NY State Mandates, Fees, Penalties, Court fines, etc., NYS Retirement, Payroll and other taxes, Freight & Express Charges, Contracts of more than one year. No contracts of one year or less, e.g. Refuse Collection, Park upkeep, etc. may be considered for prepayment. Any Bills that will incur a late fee or penalty because it was missed in the previous audit and approved by the board by phone. Discussion - Clerk or Bookkeeper to make calls & note on voucher.  Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Kujawinski-aye, Pero-aye, Fullone?aye, Turner-aye, Gier-aye, 5 ayes, 0 nays   #9 Approved 

BLANKET BOND & OFFICIAL UNDERTAKING
Supervisor Pero read the following resolution:
#10 - Approve a Blanket Bond for town officials. Official Undertaking. Supervisor Pero be hereby permitted to sign his signature by Facsimile & or E-Mail. Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #10 Approved 

ISSUE PAYROLL CHECKS 
Supervisor Pero read the following resolution:
#11 - Authorize Computer Search Corporation to issue payroll checks for the town of Brant, New York under a facsimile as has been designated as long as their services are needed by the town, with all payroll paid bi-weekly unless otherwise stated due to circumstances. Supervisor requested a motion from a member of the board. Councilman Gier moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Gier-aye, Fullone?aye, Turner-aye, Kujawinski-aye, Pero-aye 5 ayes, 0 nays   #11 Approved 

SALARIES FOR ELECTED TOWN OFFICIALS 2009 
Supervisor Pero read the following resolution:
#12 - Designation of salaries for elected town officials 2009: Supervisor @$15,000.00 /yr, Councilmen (4) @$4,350.00 each /yr, Town Justices (2) @ $9,000.00 each/yr., Town Clerk@$25,200.00/yr, Highway Superintendent.@$22,260.00/yr. Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Kujawinski-aye, Pero-aye, Turner-aye, Fullone?aye, Gier-aye, 5 ayes, 0 nays   #12 Approved
 
PERMISSIBLE EXPENSES & MILEAGE RATE FOR TOWN OFFICIALS
Supervisor Pero read the following resolution:
#13 - Legal and permissible expenses for town officials authorized in advance with documentation of mileage & receipts required and limited by budgeted amounts. Mileage rate for town officials? .50/mi. for the use of their cars for official town business upon presentation of a mileage log & voucher to the town. Supervisor requested a motion from a member of the board. Councilman Gier moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Gier-aye, Turner-aye, Pero-aye, Fullone?aye, Kujawinski-nay 4 ayes, 1 nays   #13 Approved

PERMISSION TO ATTEND THE ASSOCIATION OF TOWN?S MEETINGS 
Supervisor Pero read the following resolution:
#14 - It is desirable to attend the Association of Town?s meeting on February 15 ?18 in New York for training purposes that each Town Board member, each Judge, the Town Clerk, Highway Superintendent, Town Code Officer and Town Attorney may attend by permission of the Town Board, that each official attending will be allowed a maximum of $1,000.00 for all expense incurred. Reimbursed expense will include; registration, travel, room and meals only, everything else is the responsibility of the attendee, and receipts and vouchers are required for reimbursement. Supervisor requested a motion from a member of the board. Councilman Gier moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Gier-aye, Pero-aye, Fullone?aye, Turner-nay, Kujawinski-nay, 3 ayes, 2 nays   #14 Approved

Supervisor Pero read the following resolution:
#15 - Appointment for a one year term of delegate, Supervisor Pero, and alternate, Judge Gugino, to Association of Towns meeting in New York City in February 2009. Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #15 Approved

Supervisor Pero read the following resolution:
#16 - Approval for Town Clerk to attend Town Clerk & Tax Collector Association conferences at maximum of $600.00 each, or Association conference in New York at $1,000.00 Supervisor requested a motion from a member of the board. Councilman Gier moved for adoption, seconded by Councilman Kujawinski. A roll call vote was taken: Gier-aye, Kujawinski-aye, Pero-aye, Fullone?aye, Turner-aye, 5 ayes, 0 nays   #16 Approved

TOWN APPOINTMENTS & AUTHORIZATIONS: 
Supervisor Pero read the following resolution:
#17 - Appointment of clerks to the justice per recommendation of Judges to justice court: for a one year term. Judge Gugino clerk / Karen Cary @$10.70/ per hr and clerk Michele Browning @ 10.70/per hr for court nights with a cap of $18,000.00 total per year. Judge Crouse clerk / Julie Sager @$10.70/per hr and clerk Michele Browning @10.70 per hr for court nights with a cap of $18,000.00 total per year.  Supervisor Pero moved for adoption, seconded by Councilman Fullone.
A roll call vote was taken: Pero-aye, Fullone?aye, Gier-aye, Kujawinski-aye, Turner-aye, 5 ayes, 0 nays #17 Approved

Supervisor Pero read the following resolution:
#18 - Appointment of Town Prosecutor John Grennell for a one year term: annual salary of $5,150. Supervisor Pero moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-nay, Kujawinski-aye, 4 ayes, 1 nays   #18 Approved

Supervisor Pero read the following resolution:
#19 - Appointment of court stenographers of McCann & McCann, for a one year term @ $100.00 per occasion Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Kujawinski. A roll call vote was taken: Turner-aye, Kujawinski-aye Fullone?aye, Pero-aye, Gier-aye 5 ayes, 0 nays   #19 Approved

Acknowledge the appointment of town attorney John Grennell for a two year term at an annual salary $9,500.00. Term ends December 31, 2009 (JANUARY 2008 ? December 2009)

Supervisor Pero read the following resolution:
#20 - Appointment of Secretary to Supervisor/bookkeeper per recommendation of Supervisor, Michele Browning for a one year term @ 13.88 per hour with a cap of $21,653.00. (30 hours per week). Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #20 Approved

Supervisor Pero read the following resolution:
#21 - Authorization for Supervisor to hire accountant to do Supervisors annual reports. Also to permit bookkeeper, accountant and Supervisor to make minor changes at end of year and for the Supervisor to negotiate ban?s for 2009. Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Kujawinski-aye, Fullone?aye, Pero-aye, Gier-aye, Turner-aye, 5 ayes, 0 nays   #21 Approved

Supervisor Pero read the following resolution:
#22 - Appointment of Town Accountant with auditing duties: R. A. Gryksa & Associates for a one year term: annual contract $14,500.00. Supervisor Pero moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #22 Approved

Supervisor Pero read the following resolution:
#23 - Appointment of budget officer: Supervisor Pero for a one year term. Annual salary $1500.00 Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-nay, Kujawinski-nay, 3 ayes, 2 nays   #23 Approved

Supervisor Pero read the following resolution:
#24 - appointment of Sole Assessor Joseph DeCarlo with term ending Sept. 30, 2014 annual salary $13,000.00 (Appointment Sept-2007) Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Kujawinski-aye, Gier-aye, Pero-aye, Fullone?aye, Turner-aye 5 ayes, 0 nays   #24 Approved

Supervisor Pero read the following resolution:
#25 - appointment of Secretary to Assessor?s office per recommendation of Assessor, Janet Bowman for a one year term @ $11.60 /per hr. /cap at $10,000.00 Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Councilman Turner  A roll call vote was taken: Kujawinski-aye, Turner-aye, Pero-aye, Fullone?aye, Gier-aye 5 ayes, 0 nays   #25 Approved

Supervisor Pero read the following resolution:
#26 - appointment of Board of Review member JAMES HOOGE for a term of 5 years from 10/1/08 to 9/30/13 @ $75.00 annually (Appointment Oct 08) Supervisor moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #26 Approved

Supervisor Pero read the following resolution:
#27 - appointment of Board of Review member Virginia Schilling for a term of 3 years from 10/1/08 to 9/30/10 @ $75.00 annually Finishing & Replacing Jack Mancuso Term. Supervisor moved for adoption, seconded by Councilman Kujawinski. A roll call vote was taken: Pero-aye, Kujawinski-aye, Fullone?aye, Gier-aye, Turner-aye 5 ayes, 0 nays   #27 Approved

No appointment of alternate Board of Review member for a term of 1 year at this time

Supervisor Pero read the following resolution:
#28 - Appointment of Secretary to the Board of Review Michele Browning for a one year term @ $ 9.45 per hour. Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Kujawinski-aye, Turner-aye, Gier-aye, Fullone?aye, Pero-aye, 5 ayes, 0 nays   #28 Approved

Supervisor Pero read the following resolution:
#29 - approve appointment of Deputy Clerk per recommendation of Town Clerk: Barbara Daniel for a one year term @ $10.70 per hr with a total cap of $15,150.00 Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Kujawinski A roll call vote was taken: Turner-aye, Kujawinski-aye, Fullone?aye, Gier-aye, Pero-aye, 5 ayes, 0 nays   #29 Approved

Supervisor Pero read the following resolution:
#30 - appoint funds in the amount of $500.00 in the event a town engineer is needed Councilman Gier moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Gier-aye, Pero-aye, Turner-aye, Fullone?aye, Kujawinski-aye, 5 ayes, 0 nays   #30 Approved

Supervisor Pero read the following resolution:
#31 - to approve the consolidation of election districts 2&3 and 1&4 if needed for primary. Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Kujawinski-aye, Turner-aye, Gier-aye, Fullone?aye, Pero-aye, 5 ayes, 0 nays   #31 Approved

Supervisor Pero read the following resolution:
#32 - approve appointment of records management officer, Thea Ells, for a one year term, annual salary $1,400.00 Councilman Gier moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Gier-aye, Pero-aye, Fullone?aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #32 Approved

Supervisor Pero read the following resolution:
#33 - appointment of Connie D. Miner as grant writer for a one year term annual contract of $14,500.00 Councilman Turner moved for adoption, seconded 
by Supervisor Pero. A roll call vote was taken: Turner-aye, Pero-aye, Fullone?aye, Gier-aye, Kujawinski-nay, 5 ayes, 1 nays   #33 Approved

Supervisor Pero read the following resolution:
#34 - appointment of town hall cleaner: Goldie Disaverio, & custodians for community bldg. / recreation bldg. And town hall as needed: Marge and John Bates for a one year term @$9.00 /per hr/total cap at $6,500. Councilman Turner moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Turner-aye, Pero-aye, Fullone?aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #34 Approved

Supervisor Pero read the following resolution:
#35 - appointment of representative to N. E. S. T. Supervisor Pero for a one year term. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #35 Approved

Supervisor Pero read the following resolution:
#36 - approve appointment of Part time police officers whose compensation for hours worked may not exceed 19.5 hours per week and per recommendation of Commissioner. patrolman  Ronald Raczka @ $15.60, investigator -John Giacchino @ $15.60 Special K-9 unit & patrolman ? David Hock @ $15.50/per hr, patrolman ? Rick Lopez, patrolman ? Re? Biastre, patrolman, ? Jason Miller, patrolwoman ?Jennie Alessi and patrolman part time sub ? Brian Kauzala, each @ $15.00/per hr; patrolman ? Gerald  O?Brien, patrolman ? Nick Nesci, patrolman ? Mike Perry, patrolman ? John Lopez, patrolman ? Mark Slawek, patrolman ? Tom Kurdziel each at $14.75 and all cap at $80,000.00 - court bailiff -Samuel Pinto@ $15.00 per hr. /cap at $2,800.00 Cadets Anthony Caber & Nathan Miller will start at $14.50 when approved & graduated. Councilman Turner moved for adoption, seconded by Councilman Fullone. Board had discussion questioning pay differences: explained specialized officers who have special training such K-9 unit, domestic violence, & investigator have pay difference due to expertise and town benefiting from use of these. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-nay, Kujawinski-nay, 3 ayes, 2 nays   #36 Approved

Supervisor Pero read the following resolution:
#37 - Acknowledge the appointment of Town Supervisor Pero as POLICE COMMISSIONER per Town & State Code, The position of Police Commissioner shall be held by the Supervisor and in his absence the Deputy Supervisor. Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption. Discussion of board: Brant Code Book states department is a Chief of Police and part time patrolman, does not mention police commissioner. Claim that police commissioner has been named in Organizational for years: the position was for regulating emergency services: attorney spoke ? position could be statutorily created: how does state law interact with Town Law - attorney does not have answer at his time ? restructuring may be needed. Chief position was removed from the civil service roster. Question if Organizational resolutions are Town Law. Seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-nay, Kujawinski-nay, 3 ayes, 2 nays   #37 Approved

Discussion followed on board members voting for themselves, and amending Town Law, motion was done by board to remove position from civil service roster, attorney- a position listed in Town Law that is not filled, restructuring of police department will need to be looked into. 

Supervisor Pero read the following resolution:
#38 - appoint police matrons - Amy Hamm, Roseann Turner @ $20.00 per occasion.  Supervisor Pero moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-nay, Kujawinski-nay, 3 ayes, 2 nays   #38 Approved

Discussion followed on board members voting for themselves in positions ? should not according to Association of Towns opinion. Attorney to follow up with opinion.  

Supervisor Pero read the following resolution:
 #39 - appointment of bingo inspector, Phyllis Muscato, for a one year term @$25.00/ per occasion. Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #39 Approved

Supervisor Pero read the following resolution:
 #40 - appointment of Spanish interpreter, Rosa Gullo, or a one year term @ $20.00 per occasion. Supervisor Pero moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Pero-aye, Fullone?aye, Gier-aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #40 Approved

Supervisor Pero read the following resolution:
 #41 - approve appointment of dog control officer Barb Daniel for a one year term at annual salary $4,635.00 (Letter of no interest from 2008 DCO, Donna Marien.) Supervisor Pero moved for adoption, seconded by Councilman Kujawinski. A roll call vote was taken: Pero-aye, Fullone?aye, Gier-aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #41 Approved

Supervisor Pero read the following:
 Acknowledgement of Thea A. Ells as Registrar of Vital Statistics, with Barbara Daniels as Deputy Registrar for term to coincide with elective term of Town Clerk 

Discussion on the following resolutions with question of why one year appointment is done every year for full time workers ? under civil service -  is it stating that we are appointing each on a yearly basis ? consult with highway superintendent - Board shall look into if it is required or not and amend the following at a later time 

Supervisor Pero read the following resolution:
#42 appointment of Deputy Highway Superintendent per recommendation of highway superintendent, Bill Wesp for a one year term @ $18.23 PER HR
Councilman Gier moved for adoption, seconded by Councilman Kujawinski. A roll call vote was taken: Gier-aye, Kujawinski-aye, Pero-aye, Fullone?aye, Turner-aye 5 ayes, 0 nays   #42 Approved

Supervisor Pero read the following resolution:
#43 - appointment of highway driver/worker per recommendation of highway superintendent, Marion Kijek for a one year term @ $17.58/per hr
Councilman Gier moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Gier-aye, Fullone?aye, Pero-aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #43 Approved

Supervisor Pero read the following resolution:
 #44 - appointment of part time highway laborers/ drivers, per recommendation of Highway Superintendent, Mark Reynolds @ $11.35, Charles Arrigo, Bill Giambrone, George Cordia, and Ronald Warrior as needed for a one year term @ $11.13 per hr. Councilman Gier moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Gier-aye, Pero-aye, Fullone?aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #44 Approved

Supervisor Pero read the following resolution:
 #45 - appointment of Clerk to Highway Supt. Per recommendation of Highway Superintendent, Willa Rosenblatt for a one year term, annual salary $3,047.00 Supervisor Pero moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Pero-aye, Gier-aye, Fullone?aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #45 Approved

Supervisor Pero read the following resolution:
 #46 - appointment of Recreation Director Vincent Fininzio Jr. For a one year term, annual salary $3,410 based on 220 hours. Councilman Kujawinski moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Kujawinski-aye, Gier-aye, Pero-aye, Fullone?aye, Turner-aye, 5 ayes, 0 nays   #46 Approved

Supervisor Pero read the following resolution:
 #47 - appointment of Supervisor Pero as Parks Commissioner at $1500.00 annual salary Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-nay, Kujawinski-nay, 3 ayes, 2 nays   #47 Approved

Supervisor Pero read the following resolution:
 #48 - appointment of Town Electrician Tim Clark @ $15.00 per Hr. as needed. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #48 Approved

Supervisor Pero read the following resolution:
 #49 - appointment of Code Enforcement Officer/ Building Inspector: Gary Brecker for a one year term at annual salary $6,695.00 Supervisor Pero moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-nay, Kujawinski-nay, 3 ayes, 2 nays   #49 Approved

Supervisor Pero stated present member of the BOA Clark Borngraber term is up and has a conflict of interest as he is on the Board of Assessment & Review also, and Don Clark submitted a letter of interest; Supervisor Pero moved for the following resolution:
 #50 - appointment of Zoning Board of Appeals member Donald Clark for a new term end on 12/31/13 Seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-nay, Kujawinski-any, 3 ayes, 2 nays   #50 Approved

Supervisor Pero read the following resolution:
#51 appointment of Zoning Board of Appeals John J. Chiavetta for a one year term. Supervisor Pero moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #51 Approved

Supervisor Pero read the following resolution:
 #52 - appointment of Zoning Board of Appeals Chairman Donald Clark for a one year term Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-nay, Kujawinski-nay, 3 ayes, 2 nays   #52 Approved

Supervisor Pero read the following resolution:
 #53 - appointment of a Planning Board member Jamie Solecki for a new term thru 12-31-15 Discussion ? Pero removed Solecki as an alternate BORA as conflict. Did all people being named send letters of interest in.  Councilman Turner moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Turner-aye, Pero-aye, Fullone?aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #53 Approved

Supervisor Pero read the following resolution:
 #54 - RESOLVED: appointment of alternate planning Board member Norm Dotzler for a one year term. Supervisor Pero moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Pero-aye, Fullone?aye, Gier-aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #54 Approved

Pero brought forward that Martin Rosiek put in a letter of interest last year and was to be considered this year along with letter of interest from Tim Clark 
Supervisor Pero read the following resolution:
 #55 - appointment of an alternate planning Board member Martin Rosiek for a one year term. Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Kujawinski-aye, Fullone?aye, Pero-aye, Gier-aye, Turner-aye, 5 ayes, 0 nays   #55 Approved

Supervisor Pero read the following resolution:
 #56 -  Appointment of Planning Board Chairman Joseph Gardyjan for a one year term Supervisor Pero moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-aye, Kujawinski-nay, 4 ayes, 1 nays   #56 Approved

Supervisor Pero read the following resolution:
#57 - compensation for planning and zoning board members shall be      $15/mtg.$20./chairman Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Turner-aye, Gier-aye, Fullone?aye, Pero-aye, Kujawinski-aye, 5 ayes, 0 nays   #57 Approved

Supervisor Pero read the following resolution:
 #58 - Appointment of Secretary to Zoning Board of Appeals and Planning Board Barbara Daniel for a one year term @ $9.45 per hour. Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #58 Approved

Supervisor Pero read the following resolution:
 #59 -  Appointment of Affirmative Action Officer: Michele Hy For one year term  Supervisor Pero moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #59 Approved

Supervisor Pero read the following resolution: with name of John Schlenker Jr. instead of Barbara Daniel - Town Code states one member must be an employee of the Town. 
 #60 - Appointment of Board of Ethics, Barb Daniel, Frank Gugino, & Carmen Vacco one year term Supervisor Pero moved for adoption, seconded by Councilman Kujawinski. A roll call vote was taken: Pero-aye, Kujawinski-aye, Fullone?aye, Gier-aye, Turner-aye, 5 ayes, 0 nays   #60 Approved

 Supervisor Pero read the following resolution:
 #61 - Appointment of Fire Wardens, Gary Brecker & Brant & Farnham Vol. Fire Chiefs one year term Supervisor Pero moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Pero-aye, Gier-aye, Fullone?aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #61 Approved

Supervisor Pero read the following resolution:
 #62 - authorize town accountant and auditing committee to audit all financial records of the Town/bookkeeper yearly. Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Turner-aye, Pero-aye, Fullone?aye, Gier-aye, Kujawinski-nay, 4 ayes, 1 nays   #62 Approved

Supervisor Pero read the following resolution:
 #63 authorize town accountant to recommend auditing firm to audit Justice Courts, Highway, Town/bookkeeper & Town Clerk as needed Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-nay, 5 ayes, 0 nays   #63 Approved

Supervisor Pero read the following resolution:
 #64 -appointment of Town Historian Leonard K. Pero for a one year term Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Turner-aye, Fullone?aye, Pero-aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #64 Approved

Supervisor Pero read the following resolution:
 #65 - Appointment of Superintendent of All town buildings and grounds Joe Giambrone, for a one year term, annual salary $4,635.00. Duties shall be maintenance of buildings & Park Clean up.  Supervisor requested a motion from a member of the board. Councilman Gier moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Gier-aye, Fullone?aye, Pero-aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #65 Approved

FEE?S, APPROVAL & CONTRACTS 
Supervisor Pero read the following resolution:
 #66 - approval of fees for Senior Community & Recreation building rentals
community building rental fee: $100.00 
recreation building rental fee: $75.00 building only($25.00 increase)
recreation building w/ gym: $20.00 added to above
security deposit/confirmation deposit: $100.00 refundable
fees and security/confirmation are doubled for non residents 
Discussion of board members included fees, amount of deposits held last year, building inspection ? Discussion on fees and check of building before and after rental-Clerk has a check off sheet she gives renters - someone has to be available to follow up, question of who are approved groups and approved no charge use, clerk asking for verification, are fees enough, no increase to residents, clarified building only is rented not whole park. Councilman Fullone moved for adoption, seconded by Councilman Gier A roll call vote was taken: Fullone?aye, Gier-aye, Pero-aye, Turner-nay, Kujawinski-aye, 4 ayes, 1 nays   #66 Approved

Supervisor Pero read the following resolution:

#67 The town clerk to approve various community groups use of the buildings free of charge with A Security Deposit confirmation as long as there are no conflicts with regular rentals. Discussion ? clerk clarified that deposit is asked for when groups are using building for daytime events & generally weekends, when use is for meetings etc. weekday evenings there is no charge or deposit. Board clarified that motion states the clerk to approve group use & no charge status. Councilman Gier moved for adoption, seconded by Supervisor Pero.   A roll call vote was taken: Gier-aye, Pero-aye, Fullone?aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #67 Approved  

Supervisor Pero read the following resolution:
#68 large shelter and small shelters in the Grove fee?s
large shelter is $40.00 
small shelter is $35.00
security deposit /confirmation is $50.00 refundable 
all fees and deposits doubled for non- residents and 
Business & Corporations - $200.00 Security Deposit and $200.00 rental fee each shelter (revised) Insurance certificate required.  
Discussion concerning ? business use and availability of restrooms ? should have no use of pool bathrooms- if group is large they should be required to have extra bathroom facilities ? damage last year to pool gate ? clerk needs to be notified when there are damages in order to hold SD monies. Supervisor Pero moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Pero-aye, Gier-aye, Fullone?aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #68 Approved  

#69 New small shelters outside of grove available on a 1st come 1st serve basis
Supervisor Pero moved for adoption, seconded by Councilman Turner. A roll call vote was taken: Pero-aye, Turner-aye, Fullone?aye, Gier-aye, Kujawinski-aye, 5 ayes, 0 nays   #69 Approved  

Supervisor Pero read the following resolution:
 New ADOPT POLICY OF NO ALCHOLIC BEVERAGES OUTSIDE OF SHELTER AREAS
New Speed Limit, & Establish Discussion followed ?suggestion Park rules be put n Code Book as Town Law ? Supervisor states again, board resolutions at Organizational Meeting are law. Final motion reads:

#70 Enforce: No Food or Beverages in Pool Area
Park Speed Limit ? 10 MPH
No unlicensed vehicles in park without permission of Park Commissioner
Park Hours will be 7:00 AM till 11:00 AM 
Supervisor requested a motion from a member of the board. Councilman Turner moved for adoption, seconded by Councilman Gier. A roll call vote was taken: Turner-aye, Gier-aye, Pero-aye, Fullone?aye, Kujawinski-aye, 5 ayes, 0 nays   #70 Approved
Clerk to add to rental agreement: pool house bathroom use for patrons of pool ONLY during normal pool hours ONLY - No renters will have access to bathhouse restrooms except as pool patrons

Supervisor Pero read the following resolution:
#71 to plow private roads for emergency use and or by order of the Fire Chief, Police Chief, Highway Superintendent, or Town Supervisor. Supervisor requested a motion from a member of the board. Councilman Gier moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Gier-aye, Fullone?aye, Pero-aye, Turner-aye, Kujawinski-aye, 5 ayes, 0 nays   #71 Approved

Supervisor Pero read the following resolution:
#72 to sign snow removal contract with the Village of Farnham for 1 year
Supervisor requested a motion from a member of the board. Councilman Kujawinski moved for adoption, seconded by Supervisor Pero. A roll call vote was taken: Kujawinski-aye, Pero-aye, Fullone?aye, Gier-aye, Turner-aye, 5 ayes, 0 nays  
 #72 Approved

Supervisor Pero read the following:
Acknowledge signed water contract with the Village of Farnham for 3 years (Jan. 1, 2008- Dec. 31, 2010)

Supervisor Pero read the following resolution:
HOLIDAYS THE TOWN SHALL OBSERVE in 2009 
Approve the following list of 12 holidays the town shall observe in 2009:
#73 MARTIN L. KING DAY: (Monday, January 19); PRESIDENTS DAY:(Monday, February 16); GOOD FRIDAY: (Friday April 10); MEMORIAL DAY: (Monday, May 25); INDEPENDENCE DAY: (Friday, July 3); LABOR DAY: (Monday September 7); COLUMBUS DAY: (Monday, October 12);VETERANS DAY: (Wed, November 11); THANKSGIVING: (Thursday, November 26 & Friday, November 27); CHRISTMAS EVE: (Thursday, December 24); CHRISTMAS DAY: (Friday December 25) 
2010 NEW YEARS DAY (Friday January 1) 
Town Shall Pay Holidays for Part time office clerk employees for normal scheduled hours for that day per civil service approval
Discussion concerning holiday pay to part time clerical, retirement forces 30 hour employees to enroll & they may never collect, holiday days are figured into budget figures, concerns with civil service, & discrimination to other employees suggestion to table ? to be added to employee handbook- nothing in Town employee benefit to describe part time 
Supervisor Pero moved for adoption, seconded by Councilman Fullone. A roll call vote was taken: Pero-aye, Fullone?aye, Gier-nay, Turner-aye, Kujawinski-nay, 3 ayes, 2 nays   #73 Approved  

Adopt the hour?s town hall: 
Discussion on what is Town Hall Hours - Courts open 9-3, Supervisors Secretary 9 -12 & 1-4, option of evening hours for clerk ? she is available by appointment almost any day, any hours - Board: as all offices are open different hours no set town hall hours will be set 
Town Clerk?s Office will be open to public 9:00 am to 4:30 pm Mon, Tues, Thurs, Friday and by appointment ? 9:00am  ? 12:00pm  Wednesday?s - Closed Holidays.

Supervisor Pero read the following:
SUPERVISORS? APPOINTMENTS FOR 2009 
  Appointment of Deputy Supervisor: Councilman Vincent Fullone - declined by Fullone
Appointment of Deputy Supervisor: Councilman Roseann Turner for one year term 
	First name is Chair of Committee
Auditing Committee: Fullone, Turner
Insurance Committee & Employee Benefits: Turner, Fullone

Police Committee: Turner, Pero
All Buildings, Grove Areas, & Grounds: Fullone, Turner
Playground & Pool: Turner, Fininzio
Recreation Committee: Pero, Turner
Refuse & Street Light Committee: Gier, Kujawinski
Highway Committee: Gier, Kujawinski
Water & Sewer Committee (Existing Districts): Gier, Kujawinski
Fire & Ambulance: Kujawinski, Gier
Telecommunications & Utilities: Kujawinski, Gier
Erie County Government: Pero, Fullone
Energy Committee: Pero, Henry 
Storm Water & Conservation: Gardyjan, Pero 
Concert In The Parks Committee: Ells, Daniel
New Town Hall Committee: Gugino, Pero, Fullone, Ells, Giambrone, Grennell, Brecker, Gardyjan
PHASE II PARK Project Committee: Pero, Fullone
ROUTE 5 & 20 CDBG PROJECT: Pero, Caber, Fullone, Krtanjek
RECREATION Building CDBG PROJECT: Turner, Pero
RT. 62 Water Project Committee:  Fullone, Pero

TOWN BOARD LIAISON TO: 
TOWN CLERK'S OFFICE: Dan Kujawinski
ASSESSOR'S OFFICE: Roseann Turner
BOARD OF ASSESSMENT & REVIEW: Roseann Turner
TOWN JUSTICE COURT: Vincent Fullone
POLICE: Roseann Turner
CODE ENFORCEMENT OFFICER: Vincent Fullone
DOG CONTROL OFFICER: Jeff Gier 
RECREATION: Roseann Turner
PLANNING BOARD: Jeff Gier
ZONING BOARD OF APPEALS: Dan Kujawinski
VOL. FIRE DEPT. LIAISON: Vincent Fullone 
CENSUS LIAISON: Dan Kujawinski
Highway Department: Vincent Fullone
BRANT-FARNHAM SENIORS: Jeff Gier
VILLAGE OF FARNHAM: Leonard Pero 

Various Board Appointments & LIAISONS: (No Chairmen)
DISASTER COORDINATOR: David Hock 
DISASTER COMMITTEE: David Hock, John McEvoy, Fire Chief David Pero, Fire Chief Ellsworth Nolan, Supt. Highway Joseph Giambrone, Supervisor Leonard Pero
AG COMMITTEE: Carmen Vacco, David Taylor, Peter Gugino 
BRANT-FARNHAM ECONOMIC DEV. (501C-3) COMMITTEE: Leonard Pero, Terry Caber, Vincent Fullone, Tony Krtanjek 
RECREATION PARENT ADVISORY: Michele Browning, Joseph DeMaria, 
BEAUTIFICATION & EVENTS: Marcy Muffoletto, Patty Friend, Roseann Morgano
BRANT-FARNHAM SENIORS COMMITTEE: Gerry Depovelo, Sharon Catalano, Janet Bowman, Janet Mirusso 
HISTORICAL PROJECTS COMMITTEE: Patty Friend, Marge Bates  
LIAISONS: (Wide Beach) Pat Purpora, (Lotus Bay) Tish Brady,
                          (Seneca Nation) Cochise Redeye
Councilman Turner moved to:
#74 Adjourn the January 6th Organizational Meeting @ 8:10PM, seconded by Supervisor Pero 5 ayes, 0 nays   #74 Approved  

Respectfully submitted,

Thea A. Ells, Brant Town Clerk