ORGANIZATIONAL MINUTES 2015 - 1/6/15


Minutes of the 2015 Organizational Meeting held Tuesday January 6, 2015, at 6:30 PM, at the Brant Town Hall, located at 1272 Brant North Collins Rd, Brant, NY.

Present were:

Leonard K. Pero	Supervisor
Chad Kaczmarek	Councilman
Donald Clark		Councilman
Mark DeCarlo		Councilman
William J Trask, Sr.	Town Attorney
Barbara J. Daniel 	Town Clerk, Recording Secretary

Absent was Councilman Jeffrey Gier (resigned from Councilman Position 12/31/14)

ALSO PRESENT / SIGNED IN WERE:

Brian Rott		Resident
Debra Ritz		Resident
Janice Ross		Planning Board member
Joseph DeCarlo	Assessor
John Grennell		Town Prosecutor
Lynda Ostrowski	Secretary to the Boards
Joseph Ostrowski	Planning Board chairman

The 2015 Town of Brant Organizational meeting was called to order by Supervisor Leonard Pero at 6:30 PM with the Pledge of Allegiance.  The Town Clerk read aloud the “Notice of Public Hearing” that was used to advertise of the meeting.

PUBLIC NOTICE OF MEETING JAN 6TH, 2015
Notice is hereby given that the Brant Town Board will hold their 2015 Organizational Meeting on Tuesday January 6th @ 6:30 PM.  
Notice is hereby also given that the first regular meeting will take place on Tuesday January 13th @ 7:00 PM.  
Meetings will be held at the Brant Town Hall located at 1272 Brant North Collins Rd, Brant, NY 14027, unless otherwise posted. For more information call the Town Clerk’s Office (549-0282 ext. 2). The posting of this notice and advising the legal newspaper, complies with Article 7 of the Public Officer’s Law…relating to open meetings.”

By Order of the Brant Town Board
Barbara J Daniel
Brant Town Clerk
December 19th, 2014


Supervisor Pero read the following Parliamentary Procedure:
PARLIAMENTARY PROCEDURE
Robert’s rules of order shall prevail, except where such rules are inconsistent with any local rule or resolution pertaining to the conduct of town business.
PROCEDURE FOR THE AGENDA of regular monthly meetings in the year 2015 shall be adopted as follows:
MOTION to adopt rules of procedure for the agenda of regular monthly meetings in the year 2015 as follows: 
1.)	Call to order by the Supervisor
2.)	Pledge of Allegiance to our Flag
3.)	Announcement of Public Hearings or Bid Openings (which usually start at 8 pm or as posted)
4.)	Minutes of Last Meeting(s) Approved or corrected
5.)	Monthly Reports from Department Heads
6.)	Acknowledgement of Dignitaries and Invited Guests
7.)	Old Business
8.)	New Business
9.)	Reports of Committees
10.)	Action on Committee reports
11.)	Appointment of New Committees to fill vacancies
12.)	Reports of the Town Board
13.)	Privilege of the floor with rules of Civility (See Rules Below & Read 6 steps))
14.)	Correspondence & Communications Read --- communications filed with the clerk shall be prior to 12:00 PM (noon) of the day prior to a meeting shall receive consideration for review
15.)	Actions taken on Communications
16.)	Miscellaneous
17.)	Approval of Abstract
18.)	Adjournment    

Rules of Civility: “Rules of Civility for Participation in Board and Committee Meetings in the Town of Brant” 
The Brant Town Board declares that the business of town government is a community endeavor requiring an environment that fosters the exchange of ideas in an atmosphere of civility and mutual respect. Recognizing that public discourse is essential to the effective functioning of a representative democracy, the Brant Town Board hereby adopts the following “Rules of Civility” which will apply to every official, member of the public, visitor and guest attending or participating in meetings of the Brant Town Board and other duly-constituted boards or committees of the Town of Brant. 
1. We seek to understand one another’s point of view. 
2. Speakers who have the floor are permitted to deliver their comments without interruption. 
3. Comments should focus on Town of Brant issues or the particular issue before the board or committee, not on persons or personalities. 
4. Anger, shouting, rudeness, cursing, vulgarity, ridicule, impatience and lack of respect for others are not acceptable behavior. 
5. Sidebar discussions while others are speaking must be removed from the meeting room so as to not be disruptive to those conducting or participating in Board business. 
6. Demonstrations in support of or in opposition to a speaker or idea such as clapping, cheering, booing or hissing, as well as any form of intimidating body language is not acceptable. 

“Privilege of the Floor” at Town Board Meetings 
Public comment shall be during the “Privilege of the Floor.” In addition to the “Rules of Civility” noted above, the following rules and procedures apply to participation in the Privilege of the Floor portion of the meeting. 
1. Persons wishing to speak should raise their hand to be recognized. 
2. Speakers should stand and identify themselves for the record. 
3. Comments are to be directed to the Town Board and speakers may be required to speak from a specified location so their comments may be properly recorded. 
4. To allow time for all points of view, speakers are allotted three (3) minutes to speak. 
5. Failure to abide these rules may result in forfeiture of a speaker’s exercise of Privilege of the Floor.
The Brant Town Board encourages everyone to take the initiative to make things better and help to create an atmosphere which fosters fair discussion and exchange of ideas without fear of personal attacks. 

Supervisor Pero motioned to approve the above Parliamentary Procedures, and was seconded by Councilman DeCarlo.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

ORDER OF ROLL CALL 
Supervisor Pero read the rules of conduct for the order of roll call shall be the following by the clerk present at the meeting; the board member who moves the resolution shall be called upon first to vote, the board member who seconds the resolution shall be called upon second to vote. The remainder of the roll call shall be at the discretion of the clerk with the Supervisor voting last unless he moved or seconded the resolution. 
Supervisor Pero motioned to approve the Order of Roll Call and was seconded by Councilman DeCarlo.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.




DESIGNATION OF OFFICIAL NEWSPAPER                                                 
Supervisor Pero motioned to designate “The SUN” as the official newspaper, and as needed alternates, the Buffalo News and the Dunkirk Observer for a one year term.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo. 4 AYES, 0 NAYS.  MOTION CARRIED.
MONTHLY MEETING SCHEDULES                                                             
Supervisor Pero designated the monthly meeting schedule as follows:
Second Tuesday of each month at 7:00 PM January through May.  October through December & (7:30 PM June through September) to be held at the Town Hall unless otherwise notified in advance. 
January 13, 2015 - February 10, 2015 - March 10, 2015 - April 14, 2015 - May 12, 2015 - June 9, 2015 - July 14, 2015 - August 11, 2015 - September 8, 2015 - October 13, 2015 - November 10, 2015 - December 8, 2015
Regular Monthly meetings may be omitted or dates changed where a conflict of such regular meeting exists with Holidays or other official business or call of the Supervisor. 
All other meetings shall be at the call of the Supervisor, the time and place to be announced by Supervisor and or notice of such meeting posted. 
The Board will also hold work sessions ˝ hour prior to each monthly meeting as needed.
Supervisor Pero motioned to approve the designation of meetings and was seconded by Councilman Clark.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
DESIGNATION OF BANKS 
Supervisor Pero motioned to approve the designation of banks for depositories: as Evans Bank and KEY Bank for a one year term. Authorizing the Deputy Supervisor to dispense funds in the absence of the Supervisor, and give Supervisors’ secretary authority to transfer funds between accounts but not authorized to dispense any funds.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

INVESTMENT & PROCUREMENT POLICIES 

Supervisor Pero reminded the Board that the reading of the Investments policy was suspended last year.  The Board agreed to repeat the suspension of the reading this year.  

The following was then left unread:

MOTION to adopt Investment policy as follows: The objective of the investment policy of the Town of Brant is to minimize risk, to insure that investments mature when the cash is required to finance operations, and to insure a competitive rate of return. To keep In accordance with this policy, the Chief Fiscal Officer is hereby authorized to invest all funds, including proceeds of obligation and reserved funds in Certificates of Deposits issued by a bank or trust company authorized to do business in New York State. Repurchase agreements involving the purchase and sale of Direct Obligations of the United States; and Time Deposit accounts in a bank or trust company authorized to do business in New York State, and to participate in Municipal Cooperation Agreement Investment pools legally permissible under New York State statutes and NYS general municipal law articles 3-A and 5-G. COLLATERAL – certificates of deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation (FDIC) or by obligations of New York State or obligations of The United States of America or obligations of Federal agencies in which the Principal and Interest of the Town’s investment are guaranteed by the United States of America or obligations of New York State local governments. Collateral shall be held by the seller bank’s trust department or it’s designate. The market value of collateral shall at all times equal or exceed the Principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. Investments in Time deposits, CD’s & Repurchase agreements are to be made with banks or trust companies, and at the time and when Independent Auditors conduct an Annual Audit of the accounts and financial affairs of the Town, the Independent Auditors shall audit the investments of the Town for compliance with the provisions of these investment guidelines.

Councilman DeCarlo motioned to approve the Investment policy as noted above.  He was seconded by Councilman Clark.  A roll call vote was taken: Councilman DeCarlo-aye, Councilman Clark-aye,  Councilman Kaczmarek-aye, Supervisor Pero-aye.  4 ayes, 0 nays. MOTION CARRIED.


Department Procurement policy

The procurement & Pre pay policy was read by Supervisor Pero as follows: that all department heads, elected and appointed officials must consult with the Supervisor prior to the purchase of any item or groups of items costing $500.00 or more. Exception: Highway Department must consult with the supervisor prior to the purchase of item or items of $1250.00 or more. All department heads elected and appointed must also consult with the supervisor before the hiring of any contractor for any emergency repair job of the town. 
All department heads must sign vouchers for all purchases and then submit to Supervisor’s office for review, upon review it must be approved by auditing committee before purchase will be paid. All prepaid vouchers must be approved by Supervisor.

Supervisor Pero motioned to approve the above Department Procurement Policy as listed above.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

PRE PAY POLICY 

Supervisor Pero read the following regarding the Town’s pre-pay policy:

• Prepays should be noted as “prepaid” on the Abstract of Claims and should be audited as soon as possible and presented to the Town Board at the next regular meeting.
• The entire Town Board is responsible for the Town’s finances. “Officers or employees approving these claims may be personally liable if they are subsequently rejected” (Town Law §118)
• The following are the claims made that MAY be paid before action by the Audit Committee and the Town Board. 

• National Grid (Electric)
• National Fuel (natural gas)
• Disability Insurance/Workman’s Comp
• Verizon Wireless
• Land line Phone service
• Debt Service, Serial Bonds, e.g. USDA Rural Development
• Postage fees
• Crystal Rock (water)
• Health, Dental Insurance
• NY State Mandates, Fees, Penalties, Court fines, etc.
• NYS Retirement
• Payroll and other taxes
• CREDIT CARD & Freight & Express Charges
• Contracts of more than one year - No contracts of one year or less, e.g. Refuse Collection, Park upkeep, etc. may be considered for prepayment.
Any Bills that will incur a late fee or penalty because it was missed in the previous audit and approved by the board by phone.  Also Honor all Contracts that state ˝ down and pay in full at 
the completion of work and only upon inspection and approval of the work completed. This final approval must be approved by the entire town board by phone.

Supervisor Pero motioned to approve the above Pre-pay Policy, and was seconded by Councilman Clark.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

TOWN of BRANT CREDIT CARD POLICY  

RESOLVED: That the Town of BRANT does hereby adopt the following Credit Card policies and procedures:
Authorization for all purchases with a Town Credit Card shall follow the Town of Brant Procurement Policy
All Town Cards will be issued to the Town Supervisor or Town Clerk only and be used with the permission of the Supervisor or Town Clerk and with Town Board approval.
Any cards being used by town officials or workers other than the Supervisor or Town Clerk must sign a voucher stating that they will take full responsibility for the use of the card
All Items must be broken down by the user and verify that the purchase was actually received
All purchases must follow the Department & Town Procurement Policies.
The Town of Brant prohibits: the use of Town credit cards
•	for personal expenses
•	For cash advances.
•	Without proper documentation on Town Voucher

	All Cards should be kept in a secure location
	Never allow anyone to review and approve their own transactions
	Cancel existing cards that are not needed or accounted for
	Incorporate procedures for card cancellation of lost or stolen cards, or upon termination of authorized user of the card
	Audit committee shall review bills and watch for red flags such as unusual destinations or Items on the card and Appropriately follow up on any identified discrepancies
	Never pay claims without proper documentation
	Require the names of individuals for whom expenditures were incurred., for example, if food was supplied at a meeting, indicate who was there  
  
Review and update master credit card lists and this policy annually
Pay bills on time to avoid paying fees and late charges

Any employee found guilty of illegal or unauthorized use of a town credit card may be subject to penalties allowed by law and/or disciplinary action(s) under the Town’s Personal Policies up to and including termination.

Councilman Kaczmarek motioned to approve the credit card policy as read, and was seconded by Councilman DeCarlo.  A roll call vote was taken: Councilman Kaczmarek-aye, Councilman DeCarlo-aye, Councilman Clark-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED. 

Supervisor Pero read the following: 

TOWN of BRANT PROCUREMENT POLICY  

WHEREAS, General Municipal Law (GML) § 104-b requires every town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML § 103 or any other law; 
 
NOW THEREFORE, be it RESOLVED: That the Town of BRANT does hereby adopt the following procurement policies and procedures:
Guide line 1. Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML § 103. Every town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter “Purchaser”) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity.

Guide line 2. All purchases of: goods, supplies or equipment which will exceed $20,000 the fiscal year or (b) public works contracts over $35,000 shall be formally bid pursuant to GML § 103.

Guide line 3.  All estimated purchases of goods, supplies or equipment:
-- Less than $20,000 but greater than $10,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors. 
- Less than $10,000 but greater than $4000 requires an oral request for the goods and oral/fax quotes from two vendors.
-- Less than $4000 but greater than $1000 are left to discretion of the Purchaser but all steps taken to solicit prices must be documented in writing by the Purchaser.

All estimated public works contracts of:

-- Less than $35,000 but greater than $20,000 require a written request for proposal (RFP) and written/ fax/email quotes from three (3) vendors.

-- Less than $20,000 but greater than $5,000 requires a written RFP and written/fax/email proposals from two (2) vendors.

-- Less than $5000 but greater than $2500 is left to the discretion of the Purchaser. But all steps taken to solicit prices must be documented in writing by the Purchaser.

Any written RFP shall describe the desired goods or public works services, quantity and the particulars of delivery or completion. 
The Purchaser shall compile a list of all vendors from whom written/fax/email/oral quotes have been requested and the written/fax/ email /oral quotes offered.
All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract.

Guide line 4. The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the town and its taxpayers to make an award to other than the low bidder. If the lowest a bidder is not deemed responsible, facts supporting that judgment shall be documented and filed with the record supporting the procurement.

Guide line 5. A good-faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. 

Guide line 6. Except when directed by the town board, no solicitation of written proposals or quotations shall be required under the following circumstances:
(a)	Acquisition of professional services;
(b)	Emergencies;
(c)	Sole-source situations;
(d)	Goods purchased from agencies for the blind or severely handicapped;
(e)	Goods purchased from correctional facilities;
(f)	Goods purchased from another governmental agency;
(g)	Goods purchased at auction;
(h)	Goods purchased for less than $1000
(i)	Public works contracts for less than $2500 
(j)         Purchases under State or County contracts. 

Guide line 7. This policy shall be reviewed annually by the town board at its organizational meeting or as soon thereafter as is reasonably practicable.

ATTORNEY TRASK REQUESTED THE BOARD TO TABLE THE ADOPTION OF GUIDELINE 2 AND 3 ABOVE TO ALLOW HIM TIME TO RESEARCH IF THE CURRENT STATE PROCUREMENT POLICY ALLOWED FOR THE AMOUNTS BEING PROPOSED.

Supervisor Pero motioned to approve the Procurement Policy  (EXCEPT GUIDELINES 2 & 3) as read, and was seconded by Councilman Clark.  A roll call vote was taken.  Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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BLANKET BOND & OFFICIAL UNDERTAKING
Supervisor Pero motioned to approve the Blanket Bond for all town officials as the Official Undertaking.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman DeCarlo motioned to authorize Supervisor Pero to be hereby permitted to sign his signature by Facsimile & or E-Mail. Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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ISSUE PAYROLL CHECKS 
Supervisor Pero motioned to authorize Computer Search Corporation to issue payroll checks for the Town of Brant, New York under a facsimile as has been designated as long as their services are needed by the town, with all payrolls paid bi-weekly unless otherwise stated due to circumstances.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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ACKNOWLEDGEMENT OF SALARIES FOR ELECTED TOWN OFFICIALS 2015

 
Supervisor Pero acknowledged the salaries of the elected officials as advertised and per adopted Budget (.1), the designation of 2015 salaries for elected town officials: Supervisor @$19,770.00 /yr, Councilmen (4) @$4,777.35 each /yr Town Justices (2) @ $12,082.05 each/yr. Town Clerk @ $27,726 Highway Superintendent.@ $29,828.00/yr
No vote taken.
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Supervisor Pero read the following:
PERMISSIBLE EXPENSES & MILEAGE RATE FOR TOWN OFFICIALS 
MOTION: to pay legal and permissible expenses for town officials with documentation of mileage & receipts as required and limited by budgeted amounts.

MOTION: to approve mileage rate for town officials’ .55/mi. for the use of their cars for official town business upon presentation of a mileage log & voucher to the town.

Supervisor Pero motioned to approve the above permissible expenses as noted above.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero read the following:

PERMISSION TO ATTEND THE ASSOCIATION OF TOWN’S MEETINGS 
That it is desirable and important to attend the Association of Town’s meeting on February 16 – 19, 2015 in New York for training purposes. 

MOTION: that the Supervisor & one Town Board member, each Judge, the Town Clerk, Highway Superintendent and Town Attorney may attend by permission of the Town Board, that each official attending will be allowed a maximum of $1,750.00 for all expense incurred. Reimbursed expense will include; registration, travel, room and meals only, everything else is the responsibility of the attendee, and receipts and vouchers are required for reimbursement.

Supervisor Pero motioned to permission to attend the Association of Town’s Training at a maximum of $1,750.00 for approved expenses.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero requested the Board appoint a delegate and alternate to Association of Towns meeting in New York City in February 2015.  Councilman Clark motioned to appoint Supervisor Pero as the delegate.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Councilman Clark-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.  



Councilman Kaczmarek will be appointed at a later date as an alternate. The term is one year.
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Councilman Kaczmarek motioned to approve the Town Clerk’s attendance at the Town Clerk & Tax Collector Association conference at maximum of $1200.00 or Association conference in New York at $1,750.00.  Councilman Clark seconded the motion.  A roll call vote was taken: Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.  

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TOWN APPOINTMENS & AUTHORIZATIONS:
JUSTICE  
Acknowledge JUSTICE’S appointments of clerks to the justice per recommendation of Judges for a one year term, Based on 39 hours/week and court night clerks based on 40 hours per month.

Acknowledge Judge Borngraber clerk to the Justice / Diane Czyz @ $13.00 per hour with a cap of $26,370 total per year.  
 
Acknowledge Judge Gier clerk to the Justice / Julie Sager @ $13.00 per hour with a cap of $26,370 total per year.  


Acknowledge the Justice appointment of Office Aux clerk / Tammy Czyz up to 19 hours per week @11.68/per hr with a cap of $11,536.00 total per year.

Acknowledge Bench clerks Lisa M. Herc & Michele Browning for court nights @ 12.18/per hr with a cap of $5,846.00 total per year.  


Councilman Kaczmarek motioned to approve compensation for both Clerks to the Justice based on max of 39/hrs per week and budget approval of $26,370 cap per year each.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Councilman Kaczmarek-aye, Councilman DeCarlo-aye, Councilman Clark-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motion to approve compensation for Office Aux Clerk based on max of 19/hrs per week and budget approval of $11,536 cap per year.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve compensation for Bench Clerks based on max of 40/hrs per month and budget approval of $5,846 cap per year.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve the appointment of court stenographers McCann & McCann, for a one year term @ $100.00 per occasion for 4 hour session & extra $35.00 over 4 hours.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to Appoint Town Prosecutor John Grennell for a one year term: annual salary of $10,000.   Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero acknowledged the second year of the two year appointment of Town Attorney William J. Trask Sr. at an annual salary $13,591. (Term ends December 31, 2015) (JANUARY 2013 – December 2015).  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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SUPERVISOR

Acknowledge SUPERVISOR: appointment of Secretary to Supervisor Michele Browning for one year term @ 15.94 per hour with a cap of $24,859.00. (30 hours per week)

Councilman Kaczmarek motioned to approve compensation for Secretary based on max of 30/hrs per week and budget approval of $24,859.00.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Councilman Kaczmarek-aye, Councilman DeCarlo-aye, Councilman Clark-aye, Supervisor Pero-aye. 4 AYES, 0 NAYS.  MOTION CARRIED.

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Acknowledge SUPERVISOR: appointment of Bookkeeper/Town Accountant with auditing duties to do Supervisors annual reports and to make minor changes at end of year: R. A. Gryksa & Associates for a one year term: 


Councilman Kaczmarek motioned to approve annual contract R. A. Gryksa & Associates for a one year term $16,000.00 per adopted budget (A1320.4).  Councilman Clark seconded the motion.  A roll call vote was taken: Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman Clark motioned to authorize Supervisor to negotiate ban’s (Bond Anticipation Notes) for 2015.  Councilman DeCarlo seconded the motion.   A roll call vote was taken: Councilman Clark-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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ASSESSOR

Acknowledge: appointment of Sole Assessor Joseph DeCarlo with term ending Sept. 30, 2019 annual salary $14,216.00 (Appointment Oct.-2013)  

Supervisor Pero motioned to approve Assessor Joseph DeCarlo annual salary of $14,216.00.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-abstained.  3 AYES, 1 ABSTAIN.  MOTION CARRIED.

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Supervisor Pero motioned to appoint Clerk Secretary to Assessor’s office per recommendation of Assessor, Janet Bowman for a one year term @ $13.00 /per hr. /cap at $10,768.00 (based on 16 hrs. per week).  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-abstained.  3 AYES, 1 ABSTAIN.  MOTION CARRIED.

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TOWN CLERK

Acknowledge TOWN CLERK appointments of Deputy Town clerk Karen Herc, for a one year term each @ $12.48 per hr with a total cap of $19,573.00 

Supervisor Pero motioned to approve compensation for Deputy Clerks based on max of 30/hrs per week and budget approval of $19,573.00 Total.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.


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Supervisor Pero motion to approve annual agreement with MUNICIPAY for credit card processing services at rate of $20 per month unless we meet their minimum requirement.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Acknowledge:  Records Management Officer, Barbara Daniel, for a one year term, 

Supervisor Pero motioned to approve records management officer annual salary @ $1,548.00.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Acknowledgement of Barbara Daniel as Registrar of Vital Statistics, with Karen Herc as Deputy Registrars for term to coincide with elective term of Town Clerk
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CARETAKER

Supervisor Pero motioned to approve appointment of caretakers: Goldie Disaverio for town hall, community & recreation bldg: for a 1 year term @$11.25/hr/total cap at $10,530.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye,  Councilman DeCarlo-aye. 4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve appointment of Buildings and Grounds & Maintenance & Caretaker Superintendent: Alan Nolan @ 17.25 per/hr based on 39 hrs per week total cap at $34,993. Duties shall be to oversee and is responsible for the maintenance of buildings & Park Cleanup, and Community Bldg. (Responsible for health dept. testing of water & sewer and maintain water, sewer & plumbing necessities). Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve Scott Kaczmarek at $15.22/hour total cap $15,037 & Nicholas Burbige at $12.00/hour total cap $11,856.00 both based on 19 hours
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Supervisor Pero motioned to approve $26,000 for assistance to Buildings and Grounds Superintendent with a total compensation for all Maintenance & Caretaker work throughout the year and budget approval of $60,993 total cap for the department.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye. 4 AYES, 0 NAYS.  MOTION CARRIED.

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POLICE

Supervisor Pero motioned to approve appointments of Part time police officers whose compensation for hours worked may not exceed 19.5 hours per week -- Mark Slawek (Lieutenant & investigator) @ $21.01/per hr-Rick Lopez (patrolman), @ $18.18/ per hr  – John Lopez (patrolman), @ $17.86- -Nick Nesci &Tom Kurdziel (patrolmen)  each at $17.08/per hr; Ray Ashton (patrolmen) at $16.81/per hr; Tracey O’Donnell at $16.320/per hr; Joshua Nolan & Cameron Dawley & Ray Maslach (patrolmen)  each at $16.22/per hr; Tom Castle, Clayton Reed, Brian Hanner, Sam DePasquale (patrolmen) each at $16.01/per hr;  with a total cap of all officers at $110,210.00 per Budget (A3120.11).  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye. 4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve the pay for Court Bailiff.  The compensation would be capped at $4200.00.  No one was appointed.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 ayes, 0 nays.  MOTION CARRIED.

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Supervisor Pero motioned to approve appointment of Investigator consultant John Giacchino @ $16.85 as needed. Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve compensation for all above Patrolmen as per budget.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve the acknowledgement of Donald Hepkins as Chief of Police at $29.08 per hour plus health insurance with a cap of $30,000 per year, per the December 2014 employment agreement.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 ayes, 0 nays.  MOTION CARRIED.    

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Acknowledge: appointment of Supervisor Leonard K. Pero as POLICE COMMISSIONER per New York State (Town Law # 150) to work with Grant writer and Police Chief in obtaining Grants for term of Office.  No compensation.

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Supervisor Pero motioned to approve appointment and salary of Code Enforcement Officer/ Building Inspector: Gary Brecker for a one year term at annual salary $7,648.00.  Councilman Clark seconded the motion. A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED. 

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Supervisor Pero motioned to approve appointment of Dog control Officer Barb Daniel for a one year term at annual salary $6,399.00.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED. 
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Supervisor Pero motioned to approve appointment of Connie D. Miner as grant writer for a one year term with annual contract of $15,000.00 per adopted budget (A1480.4).  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motion to appoint police matron - Amy Hamm @ $50.00 per occasion.  Councilman Clark seconded the motion.   A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED. 

Supervisor Pero noted that a second police matron should be appointed.
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Supervisor Pero motioned to appoint Bingo inspector Gail Schwartz for a one year term @$40.00/ per occasion. Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-abstain, Councilman DeCarlo-aye.  3 AYES, 1 ABSTAIN, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to table the appointment of Spanish interpreter Rosa Gullo.  The position would be a one year term @ $50.00 per occasion.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 ayes, 0 nays.  MOTION CARRIED.

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HIGHWAY

Acknowledge Highway Superintendent appointment of Deputy HIGHWAY SUPERINTENDENT: Marion Kijek for a one year term @ $20.83 PER HR

Acknowledge Highway Superintendent appointment of HIGHWAY Driver/Worker: Sam Sicurella for a one year term @ $15.30/per hr

Acknowledge Highway Superintendent appointment of Part Time HIGHWAY Laborers/Drivers Mark Reynolds @ $12.77, William Wesp, as needed for a one year term @ $12.00 per hr.

Acknowledge Highway Superintendent appointment of HIGHWAY SUPERINTENDENT CLERK Willa Rosenblatt for a one year term, annual salary $1,500.00 

Supervisor Pero motioned to approve the above listed compensation for all above Highway Department employees.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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RECREATION

Supervisor Pero motioned to approve appointment of Recreation Director Vincent Fininzio Jr. for a one year term @ $17.00/per hr. capped at annual salary of $4080 based on 240 hours.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero motioned to approve compensation for Lifeguards for the 2015 season at $9.15/hr.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve compensation for Recreation Attendants for the 2015 season at $8.75/hr.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman DeCarlo motioned to approve the appointment of Supervisor Leonard K. Pero as Parks Commissioner at $1500.00 annual salary.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.   

Duties of Parks Commissioner:
 
SUPERVISE and oversee ALL Park FUNCTIONS
1 Check the park everyday for abnormality & Safety
2 Know when functions are scheduled
3 On call everyday 7 days
4  Trash Picked up
5  Benches Tables & Shelters Clean
6  Grounds are clean
7  Take complaints
8  water safety w/ health dept
9  Pool set up cleaned, maintained in order
10 Recreation is running smoothly
11 Park enhancements & Park projects
12 Make sure Park is Open & Closed Properly
13. Work with grounds superintendent
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Supervisor Pero motioned and was seconded by Councilman Clark to TABLE the decision on the 2015 RECREATION FEES until January 13, 2015: 

RESIDENTS/ ONE CHILD: $65.00, SECOND CHILD: $50.00, THIRD CHILD: $40.00 WITH A CAP OF $180.00 FOR FOUR.( $45.00 FOR BUS PICK UP). NON RESIDENTS: $130.00 ONE CHILD, SECOND CHILD $115.00, THIRD CHILD $105.00 WITH A CAP OF $405.00 FOR FOUR OR MORE. ($60.00 FOR BUS PICK UP). 

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Supervisor Pero announced the dates for the recreation program and pool opening:

The six week recreation program will start on Monday July 6, 2015 and end Friday August 15, 2015.

Recreation Appointments after Meeting and interviews in May.

Pool will open Saturday June 27, 2015 and close Sunday August 30, 2015 – 9 weeks

Supervisor Pero will look into Bus lease with Lake Shore Schools for 6 weeks.  (CURRENTLY .90 CENTS PER MILE APPROX. 3,300 MILES)

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Supervisor Pero motioned, and was seconded by Councilman Clark to approve the appointment of Town Electrician Billy Hamm @ $15.00 per hour as needed. Responsibility/authority to call for services by Superintendent of Buildings and Grounds and Town Supervisor or maintenance & care keeper Superintendent.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman Clark motioned to approve the following 2015 Pool fees to the public:
•	$2.50 day pass
•	$30.00 season pass (individual)
•	$80.00 season pass (Family of up to 4, add $15.00 ea. Add’l)
•	$15.00 Senior Citizen season pass
•	Splash pool: FREE
Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  4 ayes, 0 nays.  MOTION CARRIED.
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Acknowledge: Appointment of Town Historian Patricia Friend & Deputy Town Historian Leonard K. Pero for a one year term 

Acknowledgement:  Emily Nolan as Town Photographer 
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Supervisor Pero motioned to approve an agreement with David Sink for IT (info technology) services as needed at rate of $40.00 per/hour.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero read the following:

FEE’S, APPROVAL & CONTRACTS
Park Rules 

	Speed Limit not to exceed 10 MPH within the Park, 
	Obey all posted signs, including HANDICAPED Parking.
	No Food or Beverage within Fenced Pool Area
	No Beverages in glass containers
	No papers or food should be left on floors or grounds.
	Please clean up your own garbage & put into plastic bags
	No Littering
	INSIDE garbage cans Must be left INSIDE, and OUTSIDE garbage cans Must be left OUTSIDE.
	No fireworks or open fires on Town property without proper authorization
	Horseshoes in designated areas ONLY! No digging of new pits! 
	No unlicensed vehicles in park without permission of Town Board which includes Trail Bikes, ATV’S, Snow Mobiles
	Please park ONLY in designated areas, use Parking Lots & do not park on grass
	Please be courteous and respect others – No Profanity 
	Park Hours 7am – 11 pm
	Violators will be Prosecuted 

No changes were made, and no vote was taken on the Park Rules.


Councilman Clark motioned, and was seconded by Councilman Kaczmarek, to approve the following fees for community & recreation building rentals:

Community building rental fee: $150
Recreation building which includes Pavilion rental fee: $150 
Adding the Gym to recreation building rental: $75
Security deposit/confirmation deposit: $150.00 refundable
Fees and security/confirmation are doubled for non residents 

A roll call vote was taken: Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman Clark to permit the Town Clerk to approve various community groups use of the buildings free of charge with A Security Deposit confirmation as long as there are no conflicts with regular rentals.
A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman Clark to approve the following large shelter and small Grove fees:

Large Grove: $75.00 
Small Grove: $60.00
Security deposit /confirmation is $75.00 refundable
All fees and deposits doubled for non- residents, also $200 Deposit & $200 Rental for Business & Corporations Insurance certificate required   
Fees and security/confirmation are doubled for non residents
A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.


The three Small shelters outside of grove available on a 1st come 1st serve basis
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TABLED: Discussion on fee for rental of Town Hall Cafeteria rental ------ was proposed at $150.00 w/Kitchen $200.00
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HOLIDAYS THE TOWN SHALL OBSERVE in 2015 & HOURS TOWN HALL WILL BE OPEN TO PUBLIC
Approve the following list of 11 holidays the town shall observe in 2015:
MARTIN L. KING DAY: (Monday, January 19); PRESIDENTS DAY:(Monday, February 16); GOOD FRIDAY: (Friday April 3rd); MEMORIAL DAY: (Monday, May 25); INDEPENDENCE DAY: (Saturday, July 4); LABOR DAY: (Monday September 7); COLUMBUS DAY: (Monday, October 12);VETERANS DAY: (Thursday, November 11); THANKSGIVING: (Thursday, November 26 & Friday, November
27);   CHRISTMAS EVE: (Thursday, December 24); CHRISTMAS DAY: (Friday, December 25) NEW YEARS EVE (Thursday December 31, 2015) NEW YEARS DAY (Friday January 1, 2016).
Supervisor Pero motioned to approve the holidays as listed above, and was seconded by Councilman Clark.  A roll call vote was taken:  Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 ayes, 0 nays.  MOTION CARRIED.

Supervisor Pero motioned to approve that Part time office clerks will be paid their normal scheduled hours for that day.   Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 ayes, 0 nays.  MOTION CARRIED.

Halloween: Supervisor Pero acknowledged that the Town shall observe Halloween on Saturday October 31st from 4 PM to 8 PM.

Supervisor Pero acknowledged THE TOWN HALL HOURS (Town Clerk’s Office) WHEN IT WILL BE OPEN TO PUBLIC (9:00 am to 4:00 pm Mon, Tues, Thursday, Friday & Saturday 9:00 am to noon) Closed on Wednesdays & Holidays.
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Supervisor Pero moved, and was seconded by Councilman Clark to approve the plowing of private roads for emergency use and or by order of the Fire Chief, Police Chief, Highway Superintendent, or Town Supervisor.  The Highway Superintendent must keep record of the number of times plowed. (Each date & who declared the emergency).

A roll call vote was taken:  Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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APPOINTMENT of BOARDS


BOARD of REVIEW
Meets in May

Supervisor Pero motioned to appoint Board of Review member Joyce Ellis for a term of 5 years from 10/1/14 to 9/30/19  and the one year appointment of Joseph Ostrowski as Board of Review alternate for a one year term  ending December 31, 2015 @ $100.00 annually each.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 ayes, 0 nays.  MOTION CARRIED.

Supervisor Pero acknowledged the upcoming appointment Board of Review member Virginia Schilling for a term of 5 years from 10/1/15 to 9/30/20 @ $100.00 annually.  



Supervisor Pero moved, and was seconded by Councilman Clark to appoint Secretary to the Board of Review Lynda Ostrowski for a one year term @ $ 10.75 per hour. A roll call vote was taken: Supervisor Pero-aye, Councilman Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye. 4 AYES, 0 NAYS.  MOTION CARRIED.

Supervisor Pero moved, and was seconded by Councilman Clark to approve compensation for Active Board of Review members @ $100.00 annually.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Zoning Board of Appeals 
5 year terms

Supervisor Pero moved, and was seconded by Councilman Kaczmarek to approve appointment of Zoning Board of Appeals member Joseph Gardyjan for a new term 1/1/15 (5 years) ending on 12/31/19. A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-nay, Councilman DeCarlo-aye.  3 AYES, 1 NAYS.  MOTION CARRIED.

Supervisor Pero moved appoint Allen Nolan as Alternate member of the Zoning Board of Appeals for a one year term.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 ayes, 0 nays.  MOTION CARRIED.

Supervisor Pero motioned to approve the appointment of Zoning Board of Appeals Chairman Carrie Andolina for a one year term.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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PLANNING BOARD
7 year terms
(Meets every 4th Thursday) is an advisory board only

Supervisor Pero moved, and was seconded by Councilman DeCarlo to approve the appointment of Planning Board member Ed Dinkuhn for a new term 1/1/15 (7 years) ends 12-31-2021.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero motioned to approve the appointment of Tish Brady as Planning Board alternate member for a one year term.  He was seconded by Councilman Clark.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 ayes, 0 nays.  MOTION CARRIED.



Supervisor Pero moved, and was seconded by Councilman Kaczmarek to approve appointment of Joseph Ostrowski as Planning Board Chairman for one year term. A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman Clark to approve compensation for planning and zoning board members at $40/mtg. and $50. For the chair person per meeting.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, O NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman DeCarlo to approve Appointment Lynda Ostrowski as Secretary to Zoning Board of Appeals and Planning Board for a one year term @ $10.75 per hour. A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye.   4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero motioned to authorize auditing committee to audit all financial records of the Town/bookkeeper yearly.  Councilman Kaczmarek and Councilman DeCarlo are assigned the duty for 2015.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  	4 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero motioned to approve the appointment of Michael Muffoletto as planning board member to replace Beverly Wasmund term January 2015 to December 31, 2020.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Various Board Appointments & LIAISONS: 

Supervisor Pero Acknowledged the following Town Supervisor appointments and then Motion to accept

DISASTER COORDINATORS: Leonard K. Pero
ASSISTANT DISASTER COORDINATORS: Gary Brecker & Jimmy George

DISASTER COMMITTEE: Gary Brecker, Jim George, Don Hepkins, Brant Fire Chief David Pero, 
Farnham Fire Chief Peter Chiavetta, Supt. Highway Joseph Giambrone, Town Supervisor Leonard K. Pero

BEAUTIFICATION & EVENTS: Patty Friend

Recreation Parent Advisory: Michele Browning, Joseph DeMaria

AG Committee: Carmon Vacco, and _________________

Climate change & Energy Committee: Leonard Pero, Vice Chairman Bill Henry

Historical Projects & Committee: Patty Friend, ___________,  Leonard Pero, 

Brant Farnham Seniors Committee & Silver Sneakers: Faith DeLong, Sharon Catalano, Lynda Ostrowski, Janet Mirusso, Barb Scheffler, Marge Pero

LIAISONS: (Wide Beach) Pat Purpera, (Lotus Bay) Tish Brady,(Seneca Nation) Cochise Redeye

Appointment of Affirmative Action Officer: Michele Hy For one year term

Appointment of Board of Ethics, (one must be an officer or employee of the Town) Michele Browning, Michael Muffoletto & Carmen Vacco one year term (see town law manual page 183)

Appointment of Fire Wardens:  Brant Code Officer, Brant & Farnham Vol. Fire Chiefs one year term
Appointment of representative to Association of Erie County Governments Supervisor Pero for term of Office

Appointment of representative to Supervisor Summit Group Supervisor Pero for term of Office
Appointment of representative to N.E.S.T. Supervisor Pero for term of Office

Appointment of representative to South Towns Community Enhancement coalition Supervisor Pero for term of Office

Appointment of representative to Erie County Environmental Management Council Supervisor Pero for term of Office

Appointment of representative to Erie County Quality Water Committee Supervisor Pero for term of Office

Appointment of representative to Lake Erie Water Protection Alliance Supervisor Pero for term of Office

Appointment of representative to CDBG Advisory Board Supervisor Pero

Appointment of representative to Rural Transit Steering Committee: Supervisor Pero

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SUPERVISORS’ EXECUTIVE APPOINTMENTS FOR 2015     

Appointment of Deputy Supervisor: Chad Kaczmarek for one year term 

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Chairs of Committee: Supervisor on all committees with the Chairs except Auditing

AUDITING COMMITTEE: Kaczmarek, DeCarlo
FIRE & AMBULANCE: Don Clark
REFUSE & STREET LIGHT COMMITTEE: Don Clark
PARK includes: POOL, PLAYGROUND, GROVE AREAS, & GROUNDS: Kaczmarek 
INSURANCE COMMITTEE & EMPLOYEE BENEFITS: DeCarlo
POLICE COMMITTEE: DeCarlo 
BUILDINGS: Kaczmarek
RECREATION COMMITTEE: Kaczmarek 
HIGHWAY COMMITTEE: DeCarlo 
WATER & SEWER COMMITTEE (Existing Districts): Don Clark 
TELECOMMUNICATIONS & UTILITIES: Don Clark

TOWN BOARD REPRESENATIVE or LIAISON TO: 

TOWN CLERK'S OFFICE: Pero
ASSESSOR'S OFFICE: Kaczmarek
BOARD OF ASSESSMENT & REVIEW: Don Clark
TOWN JUSTICE COURT: DeCarlo
POLICE: DeCarlo
CODE ENFORCEMENT OFFICER: Pero
DOG CONTROL OFFICER: DeCarlo
HIGHWAY: DeCarlo 
RECREATION: Kaczmarek 
PLANNING BOARD: DeCarlo
ZONING BOARD OF APPEALS: Don Clark
VOL. FIRE DEPT. LIAISON: Don Clark 
CENSUS LIAISON: Don Clark
BRANT-FARNHAM SENIORS: DeCarlo
VILLAGE OF FARNHAM: Don Clark
BEAUTIFICATION & EVENTS: Kaczmarek 
RECREATION PARENT ADVISORY: Kaczmarek 
LAKE SHORE YOUTH FOOTBALL: Pero 
ERIE COUNTY GOVERNMENT: Pero
CONCERT IN THE PARK: Don Clark
SCHOOL DISTRICTS: Pero, Kaczmarek

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CONTRACTS

Supervisor Pero moved, and was seconded by Councilman Clark to authorize Supervisor Pero to Sign Contract for Community Concern and To Approve the Payment in Sum of $5,000.00 to Community Concern.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman DeCarlo-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Councilman Clark moved, and Councilman Kaczmarek seconded to authorize Supervisor Pero to Sign Contract for Meals on Wheels and To Approve the Payment in Sum of $1,625.00 to Meals on Wheels.  A roll call vote was taken: Councilman Clark-aye, Councilman Kaczmarek-aye. Councilman DeCarlo-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman Kaczmarek moved, and was seconded by Councilman Clark to authorize Supervisor Pero to Sign Contract with the County of Erie for Stop DWI program through 2015.  A roll call vote was taken: Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  4 AYES, 0 NAYS.  MOTION CARRIED.

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Councilman Clark moved, and was seconded by Councilman Kaczmarek to authorize Supervisor Pero to Sign Contract with the South Towns Haz-Mat, and to approve the pa