2014 ORGANIZATIONAL MEETING MINUTES


MINUTES OF THE 2014 ORGANIZATIONAL MEETING

Minutes of the 2014 Organizational Meeting held Monday January 6, 2014, at 6:30 PM, at the Brant Town Hall, located at 1272 Brant North Collins Rd, Brant, NY.

Present were:

Leonard K. Pero	Supervisor
Chad Kaczmarek	Councilman
Jeffrey Gier		Councilman
Donald Clark		Councilman
Mark DeCarlo		Councilman
William J Trask, Sr.	Town Attorney
Barbara J. Daniel 	Town Clerk, Recording Secretary

ALSO PRESENT / SIGNED IN WERE:

Brian Rott		Resident
Debra Ritz		Resident
Frank Broughton	Resident
Joseph DeCarlo	Assessor
John Grennell		Town Prosecutor
Donald Hepkins	Chief of Police

The 2014 Town of Brant Organizational meeting was called to order by Supervisor Leonard Pero at 6:30 PM with the Pledge of Allegiance.  The Town Clerk read aloud the “Notice of Public Hearing” that was used to advertise of the meeting.

PUBLIC NOTICE OF MEETING JAN 6TH, 2014
Notice is hereby given that the Brant Town Board will hold their 2014 Organizational Meeting on Monday January 6th @ 6:30 PM.  
Notice is hereby also given that the first regular meeting will take place on Tuesday January 14th @ 7:30 PM.  

Meetings will be held at the Brant Town Hall located at 1272 Brant North Collins Rd, Brant, NY 14027, unless otherwise posted. For more information call the Town Clerk’s Office (549-0282 ext. 2). The posting of this notice and advising the legal newspaper, complies with Article 7 of the Public Officer’s Law…relating to open meetings.”

By Order of the Brant Town Board
Barbara J Daniel
Brant Town Clerk
December 20th, 2013


Supervisor Pero read the following Parliamentary Procedure:
PARLIAMENTARY PROCEDURE
Robert’s rules of order shall prevail, except where such rules are inconsistent with any local rule or resolution pertaining to the conduct of town business.
PROCEDURE FOR THE AGENDA of regular monthly meetings in the year 2014 shall be adopted as follows:
MOTION to adopt rules of procedure for the agenda of regular monthly meetings in the year 2014 as follows: 
1.)	Call to order by the Supervisor
2.)	Pledge of Allegiance to our Flag
3.)	Announcement of Public Hearings or Bid Openings (which usually start at 8 pm or as posted)
4.)	Minutes of Last Meeting(s) Approved or corrected
5.)	Monthly Reports from Department Heads
6.)	Acknowledgement of Dignitaries and Invited Guests
7.)	Old Business
8.)	New Business
9.)	Reports of Committees
10.)	Action on Committee reports
11.)	Appointment of New Committees to fill vacancies
12.)	Reports of the Town Board
13.)	Privilege of the floor with rules of Civility (See Rules Below & Read 6 steps))
14.)	Correspondence & Communications Read --- communications filed with the clerk shall be prior to 12:00 PM (noon) of the day prior to a meeting shall receive consideration for review
15.)	Actions taken on Communications
16.)	Miscellaneous
17.)	Approval of Abstract
18.)	Adjournment    

Rules of Civility: “Rules of Civility for Participation in Board and Committee Meetings in the Town of Brant” 
The Brant Town Board declares that the business of town government is a community endeavor requiring an environment that fosters the exchange of ideas in an atmosphere of civility and mutual respect. Recognizing that public discourse is essential to the effective functioning of a representative democracy, the Brant Town Board hereby adopts the following “Rules of Civility” which will apply to every official, member of the public, visitor and guest attending or participating in meetings of the Brant Town Board and other duly-constituted boards or committees of the Town of Brant. 
1. We seek to understand one another’s point of view. 
2. Speakers who have the floor are permitted to deliver their comments without interruption. 
3. Comments should focus on Town of Brant issues or the particular issue before the board or committee, not on persons or personalities. 
4. Anger, shouting, rudeness, cursing, vulgarity, ridicule, impatience and lack of respect for others are not acceptable behavior. 
5. Sidebar discussions while others are speaking must be removed from the meeting room so as to not be disruptive to those conducting or participating in Board business. 
6. Demonstrations in support of or in opposition to a speaker or idea such as clapping, cheering, booing or hissing, as well as any form of intimidating body language is not acceptable. 

“Privilege of the Floor” at Town Board Meetings 
Public comment shall be during the “Privilege of the Floor.” In addition to the “Rules of Civility” noted above, the following rules and procedures apply to participation in the Privilege of the Floor portion of the meeting. 
1. Persons wishing to speak should raise their hand to be recognized. 
2. Speakers should stand and identify themselves for the record. 
3. Comments are to be directed to the Town Board and speakers may be required to speak from a specified location so their comments may be properly recorded. 
4. To allow time for all points of view, speakers are allotted three (3) minutes to speak. 
5. Failure to abide these rules may result in forfeiture of a speaker’s exercise of Privilege of the Floor.
The Brant Town Board encourages everyone to take the initiative to make things better and help to create an atmosphere which fosters fair discussion and exchange of ideas without fear of personal attacks. 

Supervisor Pero motioned to approve the above Parliamentary Procedures, and was seconded by Councilman Gier.  5 AYES, 0 NAYS.  MOTION CARRIED.

ORDER OF ROLL CALL 
Supervisor Pero read the rules of conduct for the order of roll call shall be the following by the clerk present at the meeting; the board member who moves the resolution shall be called upon first to vote, the board member who seconds the resolution shall be called upon second to vote. The remainder of the roll call shall be at the discretion of the clerk with the Supervisor voting last unless he moved or seconded the resolution. 
Supervisor Pero motioned to approve the Order of Roll Call and was seconded by Councilman Kaczmarek.  5 AYES, 0 NAYS.  MOTION CARRIED.
DESIGNATION OF OFFICIAL NEWSPAPER                                                 
Supervisor Pero motioned to designate “The SUN” as the official newspaper, and as needed alternates, the Buffalo News and the Dunkirk Observer for a one year term.  Councilman Clark seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
MONTHLY MEETING SCHEDULES                                                             
Supervisor Pero designated the monthly meeting schedule as follows:
Second Tuesday of each month at 7:30 PM. To be held at the Town Hall unless otherwise notified in advance. 
January 14, 2014 - February 11, 2014 - March 11, 2014 - April 8, 2014 - May 13, 2014 - June 10, 2014 - July 8, 2014 - August 12, 2014 - September 9, 2014 - October 14, 2014 - November 11, 2014 - December 9, 2014
Regular Monthly meetings may be omitted or dates changed where a conflict of such regular meeting exists with Holidays or other official business or call of the Supervisor. 
All other meetings shall be at the call of the Supervisor, the time and place to be announced by Supervisor and or notice of such meeting posted. 
Supervisor Pero motioned to approve the designation of meetings and was seconded by Councilman Clark.  5 AYES, 0 NAYS.  MOTION CARRIED.

Councilman Gier moved to hold work sessions 1/2 hour prior to monthly meetings and as needed, and was seconded by Councilman Kaczmarek.  5 AYES, 0 NAYS.  MOTION CARRIED.

DESIGNATION OF BANKS 
Supervisor Pero motioned to approve the designation of banks for depositories: as Evans Bank and KEY Bank for a one year term. Authorizing the Deputy Supervisor to dispense funds in the absence of the Supervisor, and give Supervisors’ secretary authority to transfer funds between accounts but not authorized to dispense any funds.  Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
INVESTMENT & PROCUREMENT POLICIES 
Councilman Gier motioned to suspend the reading of the following Investment & Procurement Policy.  He was seconded by Councilman Kaczmarek.  5 AYES, 0 NAYS.  MOTION CARRIED.
The following was then left unread:

MOTION to adopt Investment policy as follows: The objective of the investment policy of the Town of Brant is to minimize risk, to insure that investments mature when the cash is required to finance operations, and to insure a competitive rate of return. To keep In accordance with this policy, the Chief Fiscal Officer is hereby authorized to invest all funds, including proceeds of obligation and reserved funds in Certificates of Deposits issued by a bank or trust company authorized to do business in New York State. Repurchase agreements involving the purchase and sale of Direct Obligations of the United States; and Time Deposit accounts in a bank or trust company authorized to do business in New York State, and to participate in Municipal Cooperation Agreement Investment pools legally permissible under New York State statutes and NYS general municipal law articles 3-A and 5-G. COLLATERAL – certificates of deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation (FDIC) or by obligations of New York State or obligations of The United States of America or obligations of Federal agencies in which the Principal and Interest of the Town’s investment are guaranteed by the United States of America or obligations of New York State local governments. Collateral shall be held by the seller bank’s trust department or it’s designate. The market value of collateral shall at all times equal or exceed the Principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. Investments in Time deposits, CD’s & Repurchase agreements are to be made with banks or trust companies, and at the time and when Independent Auditors conduct an Annual Audit of the accounts and financial affairs of the Town, the Independent Auditors shall audit the investments of the Town for compliance with the provisions of these investment guidelines.

Department Procurement policy

The procurement & Pre pay policy was read by Supervisor Pero as follows: that all departments heads, elected and appointed officials must consult with the Supervisor prior to the purchase of any item or groups of items costing $500.00 or more. Exception: Highway Department must consult with the supervisor prior to the purchase of item or items of $1000.00 or more. All department heads elected and appointed must also consult with the supervisor before the hiring of any contractor for any emergency repair job of the town. 
All department heads must sign vouchers for all purchases and then submit to Supervisor’s office for review, upon review it must be approved by auditing committee before purchase will be paid. All prepaid vouchers must be approved by Supervisor.

Supervisor Pero motioned to approve the above Investment and Procurement Policy and the Department Procurement Policy as listed above.  Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

PRE PAY POLICY 

Supervisor Pero read the following regarding the Town’s pre-pay policy:

• Prepays should be noted as “prepaid” on the Abstract of Claims and should be audited as soon as possible and presented to the Town Board at the next regular meeting.
• The entire Town Board is responsible for the Town’s finances. “Officers or employees approving these claims may be personally liable if they are subsequently rejected” (Town Law §118)
• The following are the claims made that MAY be paid before action by the Audit Committee and the Town Board. 

• National Grid (Electric)
• National Fuel (natural gas)
• Disability Insurance/Workman’s Comp
• Verizon Wireless
• Land line Phone service
• Debt Service, Serial Bonds, e.g. USDA Rural Development
• Postage fees
• Crystal Rock (water)
• Health, Dental Insurance
• NY State Mandates, Fees, Penalties, Court fines, etc.
• NYS Retirement
• Payroll and other taxes
• CREDIT CARD & Freight & Express Charges
• Contracts of more than one year - No contracts of one year or less, e.g. Refuse Collection, Park upkeep, etc. may be considered for prepayment.
Any Bills that will incur a late fee or penalty because it was missed in the previous audit and aaproved by the board by phone.  Also Honor all Contracts that state ˝ down and pay in full at 

the completion of work and only upon inspection and approval of the work completed. This final approval must be approved by the entire town board by phone.

Supervisor Pero motioned to approve the above Pre-pay Policy, and was seconded by Councilman Gier.  A roll call vote was taken: Supervisor Pero-aye, Councilman Gier-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

TOWN of BRANT CREDIT CARD POLICY  

RESOLVED: That the Town of BRANT does hereby adopt the following Credit Card policies and procedures:
Authorization for all purchases with a Town Credit Card shall follow the Town of Brant Procurement Policy
All Town Cards will be issued to the Town Supervisor or Town Clerk only and be used with the permission of the Supervisor or Town Clerk and with Town Board approval.
Any cards being used by town officials or workers other than the Supervisor or Town Clerk must sign a voucher stating that they will take full responsibility for the use of the card
All Items must be broken down by the user and verify that the purchase was actually received
All purchases must follow the Department & Town Procurement Policies.
The Town of Brant prohibits: the use of Town credit cards
•	for personal expenses
•	For cash advances.
•	Without proper documentation on Town Voucher

	All Cards should be kept in a secure location
	Never allow anyone to review and approve their own transactions
	Cancel existing cards that are not needed or accounted for
	Incorporate procedures for card cancellation of lost or stolen cards, or upon termination of authorized user of the card
	Audit committee shall review bills and watch for red flags such as unusual destinations or Items on the card and Appropriately follow up on any identified discrepancies
	Never pay claims without proper documentation
	Require the names of individuals for whom expenditures were incurred., for example, if food was supplied at a meeting, indicate who was there  
  
Review and update master credit card lists and this policy annually
Pay bills on time to avoid paying fees and late charges

Any employee found guilty of illegal or unauthorized use of a town credit card may be subject to penalties allowed by law and/or disciplinary action(s) under the Town’s Personal Policies up to and including termination.

Councilman Clark motioned to approve the credit card policy as read, and was seconded by Councilman Kaczmarek.  A roll call vote was taken: Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  5 AYES, 0 NAYS.  MOTION CARRIED. 

Supervisor Pero read the following: 

TOWN of BRANT PROCUREMENT POLICY  

WHEREAS, General Municipal Law (GML) § 104-b requires every town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML § 103 or any other law; 
 
NOW THEREFORE, be it RESOLVED: That the Town of BRANT does hereby adopt the following procurement policies and procedures:
Guide line 1. Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML § 103. Every town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter “Purchaser”) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity.

Guide line 2. All purchases of: goods, supplies or equipment which will exceed $20,000 the fiscal year or (b) public works contracts over $35,000 shall be formally bid pursuant to GML § 103.

Guide line 3.  All estimated purchases of goods, supplies or equipment:
-- Less than $20,000 but greater than $10,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors. 
- Less than $10,000 but greater than $4000 requires an oral request for the goods and oral/fax quotes from two vendors.
-- Less than $4000 but greater than $1000 are left to discretion of the Purchaser but all steps taken to solicit prices must be documented in writing by the Purchaser.

All estimated public works contracts of:

-- Less than $35,000 but greater than $20,000 require a written request for proposal (RFP) and written/ fax/email quotes from three (3) vendors.

-- Less than $20,000 but greater than $5,000 requires a written RFP and written/fax/email proposals from two (2) vendors.

-- Less than $5000 but greater than $2500 is left to the discretion of the Purchaser. But all steps taken to solicit prices must be documented in writing by the Purchaser.

Any written RFP shall describe the desired goods or public works services, quantity and the particulars of delivery or completion. 
The Purchaser shall compile a list of all vendors from whom written/fax/email/oral quotes have been requested and the written/fax/ email /oral quotes offered.
All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract.

Guide line 4. The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the town and its taxpayers to make an award to other than the low bidder. If the lowest a bidder is not deemed responsible, facts supporting that judgment shall be documented and filed with the record supporting the procurement.

Guide line 5. A good-faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. 

Guide line 6. Except when directed by the town board, no solicitation of written proposals or quotations shall be required under the following circumstances:
(a)	Acquisition of professional services;
(b)	Emergencies;
(c)	Sole-source situations;
(d)	Goods purchased from agencies for the blind or severely handicapped;
(e)	Goods purchased from correctional facilities;
(f)	Goods purchased from another governmental agency;
(g)	Goods purchased at auction;
(h)	Goods purchased for less than $1000
(i)	Public works contracts for less than $2500 
(j)         Purchases under State or County contracts. 

Guide line 7. This policy shall be reviewed annually by the town board at its organizational meeting or as soon thereafter as is reasonably practicable.

Supervisor Pero motioned to approve the Procurement Policy as read, and was seconded by Councilman Clark.  A roll call vote was taken.  Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.
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BLANKET BOND & OFFICIAL UNDERTAKING
Supervisor Pero motioned to approve the Blanket Bond for all town officials as the Official Undertaking.  Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman Clark motioned to authorize Supervisor Pero to be hereby permitted to sign his signature by Facsimile & or E-Mail. Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
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ISSUE PAYROLL CHECKS 
Supervisor Pero motioned to authorize Computer Search Corporation to issue payroll checks for the Town of Brant, New York under a facsimile as has been designated as long as their services are needed by the town, with all payrolls paid bi-weekly unless otherwise stated due to circumstances.  Councilman Gier seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
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SALARIES FOR ELECTED TOWN OFFICIALS 2014 
Supervisor Pero acknowledged the salaries of the elected officials as advertised and per adopted Budget (.1), the designation of 2014 salaries for elected town officials: Supervisor @$19,478.00 /yr, Councilmen (4) @$4,706.75 each /yr Town Justices (2) @ $11,903.50 each/yr. Town Clerk @ $ 27,316 Highway Superintendent.@$29,387.00/yr
No vote taken.
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Supervisor Pero read the following:
PERMISSIBLE EXPENSES & MILEAGE RATE FOR TOWN OFFICIALS 
MOTION: to pay legal and permissible expenses for town officials with documentation of mileage & receipts as required and limited by budgeted amounts.

MOTION: to approve mileage rate for town officials’ .50/mi. for the use of their cars for official town business upon presentation of a mileage log & voucher to the town.

Supervisor Pero motioned to approve the above permissible expenses as noted above.  Councilman Gier seconded the motion.  5 AYES, O NAYS.  MOTION CARRIED.


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Supervisor Pero read the following:

PERMISSION TO ATTEND THE ASSOCIATION OF TOWN’S MEETINGS 
That it is desirable and important to attend the Association of Town’s meeting on February 16 – 19, 2014 in New York for training purposes. 

MOTION: that the Supervisor & one Town Board member, each Judge, the Town Clerk, Highway Superintendent and Town Attorney may attend by permission of the Town Board, that each official attending will be allowed a maximum of $1,500.00 for all expense incurred. Reimbursed expense will include; registration, travel, room and meals only, everything else is the responsibility of the attendee, and receipts and vouchers are required for reimbursement.

Councilman Clark motioned to approve permission to attend the Association of Town’s Training at a maximum of $1,500.00 for approved expenses.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero requested the Board appoint a delegate and alternate to Association of Towns meeting in New York City in February 2014.  Councilman Clark motioned to appoint Supervisor Pero as the delegate.  Councilman DeCarlo seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.  

A councilman will be appointed at a later date as an alternate. The term is one year.
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Supervisor Pero motioned to approve the Town Clerk’s attendance at the Town Clerk & Tax Collector Association conference at maximum of $1000.00 or Association conference in New York at $1,500.00.  Councilman Gier seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.  

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TOWN APPOINTMENS & AUTHORIZATIONS:
JUSTICE  
Acknowledge JUSTICE’S appointments of clerks to the justice per recommendation of Judges for a one year term, Based on 39 hours/week and court night clerks based on 40 hours per month.

Acknowledge Judge Borngraber clerk to the Justice / Karen Cary @ $12.66 per hour with a cap of $25,667 total per year.  
 
Acknowledge Judge Crouse clerk to the Justice / Julie Sager @ $12.66 per hour with a cap of $25,667 total per year.  


Acknowledge the Justice appointment of Office Aux clerk / Diane Czyz up to 19 hours per week @11.50/per hr with a cap of $11,366.00 total per year.

Acknowledge Bench clerks Lisa M. Herc & Michele Browning for court nights @ 12.00/per hr with a cap of $5,760.00 total per year.  


Councilman Kaczmarek motioned to approve compensation for both Clerks to the Justice based on max of 39/hrs per week and budget approval of $25,667 cap per Year each.  Councilman Gier seconded the motion.  A roll call vote was taken: Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman Clark-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motion to approve compensation for Office Aux Clerk based on max of 19/hrs per week and budget approval of $11,366 cap per year.  Councilman Clark seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve compensation for Bench Clerks based on max of 40/hrs per month and budget approval of $5,760 cap per year.  Councilman DeCarlo seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve the appointment of court stenographers McCann & McCann, for a one year term @ $100.00 per occasion for 4 hour session & extra $35.00 over 4 hours.  Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to Appoint Town Prosecutor John Grennell for a one year term: annual salary of $9,270.   Councilman Gier seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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 Councilman Clark motioned to appoint Town Attorney William J. Trask Sr. for a two year term at an annual salary $13,390. (Term ends December 31, 2015) (JANUARY 2013 – December 2015).  Councilman DeCarlo seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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SUPERVISOR

Acknowledge SUPERVISOR: appointment of Secretary to Supervisor Michele Browning for one year term @ 15.70 per hour with a cap of $24,492.00. (30 hours per week)

Councilman Kaczmarek motioned to approve compensation for Secretary based on max of 30/hrs per week and budget approval of $24,492.00.  Councilman Gier seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Acknowledge SUPERVISOR: appointment of Bookkeeper/Town Accountant with auditing duties to do Supervisors annual reports and to make minor changes at end of year: R. A. Gryksa & Associates for a one year term: 

Councilman Gier motioned to approve annual contract R. A. Gryksa & Associates for a one year term $15,000.00 per adopted budget (A1320.4).  Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman Gier motioned to authorize Supervisor to negotiate ban’s (Bond Anticipation Notes) for 2014.  Councilman DeCarlo seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
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ASSESSOR

Acknowledge: appointment of Sole Assessor Joseph DeCarlo with term ending Sept. 30, 2019 annual salary $14,216.00 (Appointment Oct.-2013)  

Supervisor Pero motioned to approve Assessor Joseph DeCarlo annual salary of $14,216.00.  Councilman Clark seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman DeCarlo-asbtained.  4 AYES, 1 ABSTAIN.  MOTION CARRIED.

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Supervisor Pero motioned to appoint Clerk Secretary to Assessor’s office per recommendation of Assessor, Janet Bowman for a one year term @ $12.75 /per hr. /cap at $10,609.00 (based on 16 hrs. per week).  Councilman Gier seconded the motion.  Councilman DeCarlo abstained.  4 AYES, 1 ABSTAIN.  MOTION CARRIED.

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TOWN CLERK

Acknowledge TOWN CLERK appointments of Deputy Town Clerks Diane Czyz and Lynda Ostrowski, for a one year term each @ $12.30 per hr with a total cap of $19,284.00 

Supervisor Pero motioned to approve compensation for Deputy Clerks based on max of 30/hrs per week and budget approval of $19,284.00 Total.  Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motion to approve annual agreement with MUNICIPAY for credit card processing services at rate of $20 per month unless we meet their minimum requirement.  Councilman Gier seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Acknowledge:  Records Management Officer, Barbara Daniel, for a one year term, 

Supervisor Pero motioned to approve records management officer annual salary @ $1,525.00.  Councilman DeCarlo seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Acknowledgement of Barbara Daniel as Registrar of Vital Statistics, with Diane Czyz & Linda Ostrowski as Deputy Registrars for term to coincide with elective term of Town Clerk
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CARETAKER

Supervisor Pero motioned to approve appointment of caretakers: Goldie Disaverio for town hall, & Marge & John Bates for community & recreation bldg: for a 1 year term @$11.00/hr/total cap at $14,590.  Councilman DeCarlo seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve appointment of Buildings and Grounds & Maintenance & Caretaker Superintendent: Alan Nolan @ 17.00 per/hr based on 39 hrs per week total cap at $34,476. Duties shall be to oversee and is responsible for the maintenance of buildings & Park Cleanup. (Responsible for health dept. testing of water & sewer and maintain water, sewer & plumbing necessities). Councilman Gier seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Gier-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve $24,700 for assistance to Buildings and Grounds Superintendent with a total compensation for all Maintenance & Caretaker work throughout the year and budget approval of $60,176 total cap for the department.  Councilman DeCarlo seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman Clark-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

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POLICE

Supervisor Pero motioned to approve appointments of Part time police officers whose compensation for hours worked may not exceed 19.5 hours per week -- Mark Slawek (Lieutenant & investigator) @ $20.60/per hr-Rick Lopez (patrolman), @ $17.82/ per hr  – John Lopez (patrolman), @ $17.51- -Nick Nesci &Tom Kurdziel (patrolmen)  each at $16.74/per hr; Ray Ashton (patrolmen) at $16.48/per hr; Tracey O’Donnell at $16.00/per hr; Joshua Nolan & Cameron Dawley (patrolmen)  each at $15.90/per hr; Tom Castle, Clayton Reed, Brian Hanner, Sam DePasquale (patrolmen) each at $15.70/per hr;  with a total cap of all officers at $110,210.00 per Budget (A3120.11).  Councilman Gier seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Gier-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero noted that the Board would need to appoint a Court Bailiff.  The compensation would be capped at $4200.00.  No one was appointed.  No vote taken.

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Supervisor Pero motioned to approve appointment of Investigator consultant John Giacchino @ $16.85 as needed. Councilman Clark seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to approve compensation for all above Patrolmen as per budget.  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Councilman Gier motioned to table the decision on the compensation to Donald Hepkins as Chief of Police which was proposed at $28.65/per hr. & health insurance with a cap of $31,000 per year.   Councilman Clark seconded the motion.  TABLED.    

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Acknowledge: appointment of Supervisor Leonard K. Pero as POLICE COMMISSIONER per New York State (Town Law # 150) to work with Grant writer and Police Chief in obtaining Grants for term of Office.

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Supervisor Pero motioned to approve appointment and salary of Code Enforcement Officer/ Building Inspector: Gary Brecker for a one year term at annual salary $7,535.00.  Councilman DeCarlo seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED. 

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Supervisor Pero motioned to approve appointment of Dog control Officer Barb Daniel for a one year term at annual salary $6,304.00.  Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED. 
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Councilman Clark motioned to approve appointment of Connie D. Miner as grant writer for a one year term with annual contract of $15,000.00 per adopted budget (A1480.4).  Supervisor Pero seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motion to appoint police matron - Amy Hamm @ $50.00 per occasion.  Councilman Clark seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED. 

Supervisor Pero noted that a second police matron should be appointed.
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Supervisor Pero motioned to appoint Bingo inspector Gail Schwartz for a one year term @$40.00/ per occasion. Councilman Gier seconded the motion.  Councilman Clark abstained.  4 AYES, 1 ABSTAIN, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero motioned to table the appointment of Spanish interpreter Rosa Gullo.  The position would be a one year term @ $50.00 per occasion.  Councilman Kaczmarek seconded the motion.  TABLED.

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HIGHWAY

Acknowledge Highway Superintendent appointment of Deputy HIGHWAY SUPERINTENDENT: Bill Wesp for a one year term @ $20.70 PER HR

Acknowledge Highway Superintendent appointment of HIGHWAY Driver/Worker: Marion Kijek for a one year term @ $19.98/per hr

Acknowledge Highway Superintendent appointment of Part Time HIGHWAY Laborers/Drivers Mark Reynolds @ $12.52, Charles Arrigo, as needed for a one year term @ $12.00 per hr.

Acknowledge Highway Superintendent appointment of HIGHWAY SUPERINTENDENT CLERK Willa Rosenblatt for a one year term, annual salary $3,500.00 

Supervisor Pero motioned to approve the above listed compensation for all above Highway Department employees.  Councilman Gier seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Gier-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.
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RECREATION

Supervisor Pero motioned to approve appointment of Recreation Director Vincent Fininzio Jr. for a one year term @ $16.75/per hr. capped at annual salary of $4080 based on 240 hours.  Councilman Clark seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero motioned to approve appointment of Deputy Recreation Director Ryan Turner for a one year term @ $14.25/per hr. capped at annual salary of $5,250 based on 375 hours. (9 weeks).  Councilman Kaczmarek seconded the motion.  A roll call vote was taken: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Gier-nay, Councilman Clark-nay, Councilman DeCarlo-nay.  2 AYES, 3 NAYS.  MOTION DEFEATED.

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Councilman Gier motioned to approve the appointment of Supervisor Leonard K. Pero as Parks Commissioner at $1500.00 annual salary.  Councilman DeCarlo seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.   

Duties of Parks Commissioner:
 
SUPERVISE and oversee ALL Park FUNCTIONS
1 Check the park everyday for abnormality & Safety
2 Know when functions are scheduled
3 On call everyday 7 days
4  Trash Picked up
5  Benches Tables & Shelters Clean
6  Grounds are clean
7  Take complaints
8  water safety w/ health dept
9  Pool set up cleaned, maintained in order
10 Recreation is running smoothly
11 Park enhancements & Park projects
12 Make sure Park is Open & Closed Properly
13. Work with grounds superintendent
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Councilman Clark motioned and was seconded by Councilman Kaczmarek to approve the 2014 RECREATION FEES as follows: 

RESIDENTS/ ONE CHILD: $65.00, SECOND CHILD: $50.00, THIRD CHILD: $40.00 WITH A CAP OF $180.00 FOR FOUR.( $45.00 FOR BUS PICK UP). NON RESIDENTS: $130.00 ONE CHILD, SECOND CHILD $115.00, THIRD CHILD $105.00 WITH A CAP OF $405.00 FOR FOUR OR MORE. ($60.00 FOR BUS PICK UP). 

A roll call vote was taken: Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman DeCarlo-aye, Supervisor Pero-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero announced the dates for the recreation program and pool opening:

The six week recreation program will start on Monday July 7, 2014 and end Friday August 15, 2014.

****Recreation Appointments after Meeting and interviews in May



Pool will open Saturday June 28, 2014 and close Sunday August 24, 2014 – 8 weeks

He will look into Bus lease with Lake Shore Schools for 6 weeks

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Supervisor Pero motioned, and was seconded by Councilman DeCarlo to approve the appointment of Town Electrician Billy Hamm @ $15.00 per hour as needed. Responsibility/authority will be to call for services by Superintendent of Buildings and Grounds and Town Supervisor or maintenance & care keeper Superintendent.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Acknowledge: Appointment of Town Historian Patricia Friend & Deputy Town Historian Leonard K. Pero for a one year term 

Acknowledgement:  Emily Nolan as Town Photographer 
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Supervisor Pero motioned to approve an agreement with David Sink for IT (info technology) services as needed at rate of $40.00 per/hour.  Councilman Gier seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero read the following:

FEE’S, APPROVAL & CONTRACTS
Park Rules 

	Speed Limit not to exceed 10 MPH within the Park, 
	Obey all posted signs, including HANDICAPED Parking.
	No Food or Beverage within Fenced Pool Area
	No Beverages in glass containers
	No papers or food should be left on floors or grounds.
	Please clean up your own garbage & put into plastic bags
	No Littering
	INSIDE garbage cans Must be left INSIDE, and OUTSIDE garbage cans Must be left OUTSIDE.
	No fireworks or open fires on Town property without proper authorization
	Horseshoes in designated areas ONLY! No digging of new pits! 
	No unlicensed vehicles in park without permission of Town Board which includes Trail Bikes, ATV’S, Snow Mobiles
	Please park ONLY in designated areas, use Parking Lots & do not park on grass
	Please be courteous and respect others – No Profanity 
	Park Hours 7am – 11 pm
	Violators will be Prosecuted 

No changes were made, and no vote was taken on the Park Rules.

Supervisor Pero motioned, and was seconded by Councilman Kaczmarek, to approve the following fees for community & recreation building rentals:

Community building rental fee: $150
Recreation building which includes Pavilion rental fee: $150 
Adding the Gym to recreation building rental: $75
Security deposit/confirmation deposit: $150.00 refundable
Fees and security/confirmation are doubled for non residents 

5 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman Clark moved, and was seconded by Supervisor Pero to permit the Town Clerk to approve various community groups use of the buildings free of charge with A Security Deposit confirmation as long as there are no conflicts with regular rentals.

5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman Gier to approve the following large shelter and small Grove fees:

Large Grove: $75.00 
Small Grove: $60.00
Security deposit /confirmation is $75.00 refundable
All fees and deposits doubled for non- residents, also $200 Deposit & $200 Rental for Business & Corporations Insurance certificate required   
Fees and security/confirmation are doubled for non residents

The three Small shelters outside of grove available on a 1st come 1st serve basis

5 AYES, 0 NAYS.  MOTION CARRIED.
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TABLED: Discussion on fee for rental of Town Hall Cafeteria rental ------ was proposed at $150.00 w/Kitchen $200.00
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HOLIDAYS THE TOWN SHALL OBSERVE in 2014 & HOURS TOWN HALL WILL BE OPEN TO PUBLIC
Approve the following list of 11 holidays the town shall observe in 2014:
MARTIN L. KING DAY: (Monday, January 20); PRESIDENTS DAY:(Monday, February 17); GOOD FRIDAY: (Friday April 18); MEMORIAL DAY: (Monday, May 26); INDEPENDENCE DAY: (Friday, July 4); LABOR DAY: (Monday September 1); COLUMBUS DAY: (Monday, October 13);VETERANS DAY: (Tuesday, November 11); THANKSGIVING: (Thursday, November 27 & Friday, November 28); 



CHRISTMAS EVE: (Wednesday, December 24); CHRISTMAS DAY: (Thursday, December 25) NEW YEARS EVE (Wednesday December 31, 2013) NEW YEARS DAY (Thursday January 1, 2015)

Town Shall Pay Holidays for Part time office clerk employees for normal scheduled hours for that day. 

Acknowledge and ADOPT THE HOURS TOWN HALL (Town Clerk’s Office) WILL BE OPEN TO PUBLIC (9:00 am to 4:00 pm Mon, Tues, Thursday, Friday & Saturday 9:00 am to noon) Closed on Wednesdays & Holidays.

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Supervisor Pero moved, and was seconded by Councilman Gier to approve the plowing of private roads for emergency use and or by order of the Fire Chief, Police Chief, Highway Superintendent, or Town Supervisor and the Highway Superintendant must keep record of the number of times plowed. (Date & who declared the emergency).

A roll call vote was taken:  Supervisor Pero-aye, Councilman Gier-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

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APPOINTMENT of BOARDS

BOARD of REVIEW
Meets in May

Councilman Clark moved, and was seconded by Supervisor Pero to Acknowledge appointment Board of Review member James Hooge for a term of 5 years from 10/1/13 to 9/30/18 @ $100.00 annually.  5 AYES, 0 NAYS.  MOTION CARRIED.

Supervisor Pero moved, and was seconded by Councilman Kaczmarek to appoint Board of Review alternate Joseph Ostrowski for a term of 1 year. 5 AYES, 0 NAYS.  MOTION CARRIED.

Supervisor Pero moved, and was seconded by Councilman Gier to appoint Secretary to the Board of Review Lynda Ostrowski for a one year term @ $ 10.50 per hour. 5 AYES, 0 NAYS.  MOTION CARRIED.

Supervisor Pero moved, and was seconded by Councilman Kaczmarek to approve compensation for Active Board of Review members @ $100.00 annually.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Zoning Board of Appeals 
5 year terms

Supervisor Pero moved, and was seconded by Councilman Gier to approve appointment of Zoning Board of Appeals member Carrie Andolina for a new term 1/1/14 (5 years) end on 12/31/18.  5 AYES, 0 NAYS.  MOTION CARRIED.

Supervisor Pero moved to table, the appointment of two Zoning Board of Appeals alternates (one year terms).  Councilman Gier seconded the motion.  TABLED.

Supervisor Pero motioned to approve the appointment of Zoning Board of Appeals Chairman Carrie Andolina for a one year term.  Councilman Kaczmarek seconded the motion.  5 AYES, 0 NAYS.  MOTION CARRIED.

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PLANNING BOARD
7 year terms
(Meets every 4th Thursday) is an advisory board only

Supervisor Pero moved, and was seconded by Councilman Clark to approve the appointment of Planning Board member Debbie Wasmund for a new term 1/1/14 (7 years) ends 12-31-2020.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero advised of two Planning Board member replacements needed:
 
Edward R. Dinkuhn Jan. 2014 –Dec 2014 replaces Denise Lundell, and Neil Ross Jan. 2014 – Dec 2016 replaces Pat Purpera

Councilman Kaczmarek motioned to approve the appointments, and was seconded by Councilman DeCarlo.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman Clark to approve appointment of Alternate Planning Board member Tish Brady for one year term. 5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman Clark to approve the appointment of Alternate Planning Board member Frank Broughton for one year term. 5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman Gier to approve the appointment of Planning Board Chairman Joseph Ostrowski for a one year term.  5 AYES, O NAYS.  MOTION CARRIED.

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Supervisor Pero moved, and was seconded by Councilman Kaczmarek to approve compensation for planning and zoning board members.   $30/mtg.$35./chair per meeting.  5 AYES, O NAYS.  MOTION CARRIED.
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Supervisor Pero moved, and was seconded by Councilman Kaczmarek to approve Appointment of Secretary to Zoning Board of Appeals and Planning Board Lynda Ostrowski for a one year term @ $10.50 per hour. 5 AYES, 0 NAYS.  MOTION CARRIED.
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Supervisor Pero motioned to authorize auditing committee to audit all financial records of the Town/bookkeeper yearly.  
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Various Board Appointments & LIAISONS: 

Supervisor Pero Acknowledged the following Town Supervisor appointments and then Motion to accept

DISASTER COORDINATORS: Gary Brecker & Jimmy George

DISASTER COMMITTEE: Gary Brecker, Jim George, Don Hepkins, Brant Fire Chief David Pero, 
Farnham Fire Chief Peter Chiavetta, Supt. Highway Joseph Giambrone, Town Supervisor Leonard K. Pero

BEAUTIFICATION & EVENTS: Patty Friend, Pat Granica  

Recreation Parent Advisory: Michele Browning, Joseph DeMaria

AG Committee: Carmon Vacco, _________________, John “Jack” Mann

Climate change & Energy Committee: Leonard Pero, Vice Chairman Bill Henry

Historical Projects & Committee: Patty Friend, Marge Bates, Leonard Pero, 

Brant Farnham Seniors Committee & Silver Sneakers: Faith DeLong, Sharon Catalano, Lynda Ostrowski, Janet Mirusso, Barb Scheffler, Marge Pero

LIAISONS: (Wide Beach) Pat Purpera, (Lotus Bay) Tish Brady,(Seneca Nation) Cochise Redeye

Appointment of Affirmative Action Officer: Michele Hy For one year term


Appointment of Board of Ethics, (one must be an officer or employee of the Town) Michele Browning, Michael Muffoletto & Carmen Vacco one year term (see town law manual page 183)

Appointment of Fire Wardens:  Brant Code Officer, Brant & Farnham Vol. Fire Chiefs one year term

Appointment of representative to Association of Erie County Governments Supervisor Pero for term of Office

Appointment of representative to Supervisor Summit Group Supervisor Pero for term of Office

Appointment of representative to N.E.S.T. Supervisor Pero for term of Office

Appointment of representative to South Towns Community Enhancement coalition Supervisor Pero for term of Office

Appointment of representative to Erie County Environmental Management Council Supervisor Pero for term of Office

Appointment of representative to Erie County Quality Water Committee Supervisor Pero for term of Office

Appointment of representative to Lake Erie Water Protection Alliance Supervisor Pero for term of Office

Appointment of representative to CDBG Advisory Board Supervisor Pero

Appointment of representative to Rural Transit Steering Committee: Supervisor Pero

Councilman Clark motioned to accept the Supervisor’s Appointments, and was seconded by Councilman DeCarlo.  5 AYES, 0 NAYS.  MOTION CARRIED. 
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SUPERVISORS’ EXECUTIVE APPOINTMENTS FOR 2014     

Appointment of Deputy Supervisor: Jeff Gier for one year term 

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Chairs of Committee: Supervisor on all committees with the Chairs except Auditing

AUDITING COMMITTEE: Gier, Kaczmarek
FIRE & AMBULANCE: Don Clark
REFUSE & STREET LIGHT COMMITTEE: Don Clark
PARK includes: POOL, PLAYGROUND, GROVE AREAS, & GROUNDS: Kaczmarek INSURANCE COMMITTEE & EMPLOYEE BENEFITS: DeCarlo
POLICE COMMITTEE: Gier 
BUILDINGS: DeCarlo
RECREATION COMMITTEE: Kaczmarek 
HIGHWAY COMMITTEE: Gier 
WATER & SEWER COMMITTEE (Existing Districts): Don Clark 
TELECOMMUNICATIONS & UTILITIES: DeCarlo

TOWN BOARD REPRESENATIVE or LIAISON TO: 

TOWN CLERK'S OFFICE: Pero
ASSESSOR'S OFFICE: Gier
BOARD OF ASSESSMENT & REVIEW: Don Clark

TOWN JUSTICE COURT: Gier
POLICE: Kaczmarek
CODE ENFORCEMENT OFFICER: Pero
DOG CONTROL OFFICER: DeCarlo
HIGHWAY: Gier 
RECREATION: Kaczmarek 
PLANNING BOARD: DeCarlo
ZONING BOARD OF APPEALS: Don Clark
VOL. FIRE DEPT. LIAISON: Gier 
CENSUS LIAISON: Don Clark
BRANT-FARNHAM SENIORS: Don Clark
VILLAGE OF FARNHAM: DeCarlo
BEAUTIFICATION & EVENTS: Kaczmarek 
RECREATION PARENT ADVISORY: Kaczmarek 
LAKE SHORE YOUTH FOOTBALL: Pero 
ERIE COUNTY GOVERNMENT: Pero
CONCERT IN THE PARK: DeCarlo
SCHOOL DISTRICTS: Gier, Pero

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CONTRACTS

Councilman Gier moved, and was seconded by Councilman Kaczmarek to authorize Supervisor Pero to Sign Contract for Community Concern and To Approve the Payment in Sum of $5,000.00 to Community Concern.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Councilman DeCarlo moved, and Councilman Kaczmarek seconded to authorize Supervisor Pero to Sign Contract for Meals on Wheels and To Approve the Payment in Sum of $1,625.00 to Meals on Wheels.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Councilman Gier moved, and was seconded by Councilman Clark to authorize Supervisor Pero to Sign Contract with the County of Erie for Stop DWI program through 2014.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Councilman Clark moved, and was seconded by Councilman Kaczmarek to authorize Supervisor Pero to Sign Contract with the South Towns Haz-Mat, and to approve the payment of Dues through 2014 of $1300.00.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Councilman Clark moved, and was seconded by Councilman Gier to approve payment of dues for 2014 In the amount Of $1,000.00 to Southtowns Community Enhancement Coalition.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Councilman Kaczmarek moved, and was seconded by Councilman Gier to approve payment of dues for 2014 In the amount Of $79.20 to N.E.S.T. Waste Management Board based on 2000 census and .05 cents per Capita.
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Councilman Clark moved, and was seconded by Councilman DeCarlo to approve payment of dues for 2014 In the amount of $900.00 to New York State Association of Towns.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Councilman Gier moved, and was seconded by Councilman Clark to approve the expenditure of monies for Brant Summer Fest to cover Port-A-Johns and Penny Saver Ads up to the amount of $3,500.00.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero moved, and seconded by Councilman DeCarlo to approve payment of $725 to Business Automation Service (BAS) for BAS Licensing system support maintenance fee.  5 AYES, 0 NAYS.  MOTION CARRIED.
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(December 2014)
Supervisor Pero requested authority to sign Contract for Dispatch/Evans 
RESOLVED: To authorize Supervisor Pero to sign contracts for 2014 (January 1 2014—December 31, 2014) for Dispatch services from the town of Evans and approval of payment in the amount of $2,750.00. Councilman Kaczmarek moved, and was seconded by Councilman Gier.  5 AYES, 0 NAYS.  MOTION CARRIED.
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Grounds Maintenance Contract (set to expire at end of March 2014) 
In spite of the new procedure for the maintenance and upkeep of the Town grounds, the contract with S.A.K. will be honored until March 1st, 2014.

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EXTENSION OF WATER CONTRACT WITH FARNHAM:
Supervisor Pero acknowledged that the Brant Water district contract with Farnham expired December 31, 2013.  He requested the Board extend it to December 31, 2014.  Councilman Kaczmarek motioned to extend the contract until December 31, 2014.  Supervisor Pero seconded the motion.  A roll call vote was taken: Councilman Kaczmarek-aye, Supervisor Pero-aye, Councilman Gier-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

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Supervisor Pero acknowledged the following:

•	Blue Cross & Blue Shield Group Approve And Authorize Supervisor Pero To Sign Renewal Of the Group Coverage May 31, 2012 to June 1, 2013 For One Year and May 31, 2013 to June 1, 2014 with approval of board at May 2014 Town Board Meeting.

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HIGHWAY REQUEST FOR NEW LABORER:
Supervisor Pero addressed the Board on the recent request by the Highway Superintendent to hire Samuel Sicurella, Jr. as a laborer for the winter months.  Supervisor Pero motioned to approve the hiring, and was seconded by Councilman Gier.  A roll call vote was taken: Supervisor Pero-aye, Councilman Gier-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman DeCarlo-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.

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OLD TOWN HALL SALE:
Supervisor Pero announced that a buyer had been found for the Old Town Hall.  Attorney Trask stated that the Town is required to advertise for a permissive referendum.  He then quoted a resolution for the Town Board to adopt to begin the process:

“This resolution is to approve the sale of the Old Town Hall, 1294 Brant North Collins Road to Miguel Ortiz and Carrie Mae Ortiz of 3566 Marshfield Road in Lawtons, NY for a price of $40,000 (forty thousand dollars) subject to a permissive referendum to authorize the Supervisor to execute the purchase contract under the direction and advice of the Town Attorney.  The property is being sold as-is, where-is, as stated in the contract.  A provision will be added that the Town will provide one thousand towards the Abstract and Title.”

Supervisor Pero motioned to adopt the resolution, and was seconded by Councilman DeCarlo.  A roll call vote was taken: Supervisor Pero-aye, Councilman DeCarlo-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman Gier-aye.  5 AYES, 0 NAYS.  MOTION CARRIED.


Attorney Trask stated that the 30 days referendum starts at the adoption of the resolution.  If an appropriate petition against the sale is received within the 30 day referendum period, the Town must put the sale out for vote.  If no appropriate petition is received within the 30 day period, the Town is free to sell the property.  

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SALES TAX:
Supervisor Pero announced that the final numbers were in for the sales tax.  He had budgeted a projected $270,000. But the final amount received was $324,348.  The increase, approximately $54,000 dollars will be added to the fund balance. 






HIGHWAY PLOWING FUNDING:
Supervisor Pero also announced that there was an increase in the amount of money the Town received from Erie County for snow plowing.  He budgeted for $96,000 but ended up with $106,000. This increase will help with the extra expense associated with this year’s unusual winter.  He is projecting that Highway will exceed their budget this year due to the extreme winter

Supervisor Pero motioned to adjourn the meeting at 7:37 PM in memory of all past and present Town officials who have passed away in 2013.  A moment of silence was observed.  The entire Board seconded the motion to adjourn in the memory.  Meeting adjourned.

Respectfully submitted,



Barbara J. Daniel