MINUTES OF THE DEC 10, 2013 TOWN BOARD MTG


This Regular Meeting of the Brant Town Board was held on Tuesday, December 10, 2013 at the Brant Town Hall, located at 1272 Brant North Collins Rd, Brant, New York at 7:30 PM.
PRESENT WERE:

Leonard K. Pero		Supervisor
Chad Kaczmarek	Councilman
Donald Clark		Councilman
William J Trask, Sr.	Town Attorney
Barbara J. Daniel 	Town Clerk, Recording Secretary

Absent were:  	Clark Borngraber, Councilman
		Jeffrey Gier, Councilman

Also present and signed in were:

Donald Hepkins		Police Chief
Joseph Ostrowski	Planning Board Chairman
Lynda Ostrowski	Deputy Clerk
Janice Ross		Planning Board member
Brian Rott		Resident
Debra Ritz		Resident
Mark DeCarlo		2014 Councilman elect
Frank Broughton	Resident
Donna Marien		Resident

The meeting opened at 7:30 PM with a pledge to the flag.  

	MINUTE APPROVAL  October 17, 2013 Budget workshop, November 12, 2013 Regular Town Board mtg., November 18, 2013 Budget Hearing.  Councilman Clark motioned to accept the minutes of all three meetings.   He was seconded by Councilman Kaczmarek.  3 ayes, 0 nays.  MOTION CARRIED.

	SUPERVISOR’S FINANCIAL REPORT:  Councilman Kaczmarek moved and was seconded by Councilman Clark, to accept the Supervisor’s October 2013 Financial Report as presented.  3 ayes,  0 nays.  MOTION CARRIED.

	BUDGET MODS: Supervisor Pero read his budget modifications as listed below.  Councilman Clark motioned to accept the October 2013 budget mods as presented, and was seconded by Councilman Kaczmarek.   A roll call vote was taken:  Councilman Clark-aye, Councilman Kaczmarek-aye, Supervisor Pero-aye.  3 ayes, 0 nays.  MOTION CARRIED.

A copy of the following budget mod is also filed with the Town Clerk: 

TO:	Leonard Pero, Supervisor, Town of Brant		12/09/13
					
FROM:	Richard A. Gryksa MBA, Town Accountant		
					
SUBJECT:	Recommended Budget Modification # 9 as of :	October-13	
	Please make a resolution at the regular Town Board meeting on December 10th 2013 to approve
	following change(s) to the 2013 Adopted Budget.
Budget	Dec From/	Fund Account	Amount
Modification	(Inc) To	Code	Description	Object	Over Budget
General Fund - Townwide (A)
 $       416.00 	Decrease	A1621.1	New Town Hall	Pers Serv	
 $      (416.00)	Increase	A1621.11	New Town Hall Custodian	Pers Serv	 $       415.21 
					
 $       814.00 	Decrease	A1990.4	Contingent	Contr Expend	
 $      (814.00)	Increase	A1670.4	Central Print & Mail	Contr Expend	 $       813.57 
					
 $       640.00 	Decrease	A3120.11	Police (Officers,Guards,Inspec)	Pers Serv	
 $      (640.00)	Increase	A3310.11	Traffic Control (STEP Grant)	Pers Serv	 $       640.00 
					
 $       763.00 	Decrease	A3120.11	Police (Officers,Guards,Inspec)	Pers Serv	
 $      (763.00)	Increase	A3315.1	STOP DWI (Police PLP)	Pers Serv	 $       762.09 
					
 $       307.00 	Decrease	A3120.11	Police (Officers,Guards,Inspec)	Pers Serv	
 $      (307.00)	Increase	A3315.11	STOP DWI (Police Contract)	Pers Serv	 $       306.48 
					
 $       119.00 	Decrease	A7110.4	Parks	Contr Expend	
 $      (119.00)	Increase	A7110.1	Parks	Pers Serv	 $       118.29 
					
 $       683.00 	Decrease	A1990.4	Contingent Account		
 $      (683.00)	Increase	A9060.8	Medical & Dental Insurance	Contr Expend	 $       682.60 
					
 $         63.00 	Decrease	A9730.7	Bond Anticipation Notes-Interest		
 $        (63.00)	Increase	A9785.7	Installment Purchase Debt-Interest		 $         62.52 
					
 $     6,900.00 	Decrease	A9950.9	Transfer to Capital Projects		
 $    (6,900.00)	Increase	A9901.9	Transfer to Other Funds		 $              -   
	To cover the Town's share of the Federal CDBG Grant for the ADA Town Park project and
	Town Court CART System.  Total project cost $27,600, Grant share $20,700.	
					
Highway - Part Town (DB)
 $     5,806.00 	Decrease	DB5110.1	General Repairs	Pers Serv	
       2,500.00 	Decrease	DB5112.1	Permanent Improvements	Pers Serv	
 $     2,419.00 	Decrease	DB9060.8	Medical & Dental Insurance		
 $   10,725.00 	Increase	DA5112.4	Permanent Improvements	Contr Expend	 $  10,724.80 
TOWN CLERK’S FINANCIAL REPORT:  Supervisor Pero moved to accept the Town Clerk’s October 2013 Financial Report as presented, and was seconded by Councilman Clark.  3 ayes, 0 nays.  MOTION CARRIED.

COURT CLERK’S OCTOBER 2013 FINANCIAL REPORTS FOR JUSTICES GUGINO & CROUSE:  Councilman Clark moved to accept the Court Clerk’s October 2013 Financial Report for Justices Gugino & Crouse.  Councilman Kaczmarek seconded the motion.  3 ayes, 0 nays.  MOTION CARRIED.

CODE ENFORCEMENT OFFICER’S OCTOBER REPORT: Supervisor Pero read the Code Officer’s November report.   Councilman  Clark moved to approve the report as read, and was seconded by Supervisor Pero.  3 ayes, 0 nays.   MOTION CARRIED.

DOG CONTROL OFFICER’S NOVEMBER REPORT:  Supervisor Pero motioned to approve the report as presented, Councilman Kaczmarek seconded the motion.  3 ayes, 0 nays.  MOTION CARRIED.

POLICE REPORT NOVEMBER 2013: The November 2013 police report was read by Police Chief Donald Hepkins.  Supervisor Pero moved to accept the November Police report, and was seconded by Councilman Clark.   3 ayes, 0 nays.  MOTION CARRIED.

TOWN CLERK MONTHLY ACTIVITY REPORT FOR NOVEMBER 2013:  The Town Clerk’s monthly activity report for November 2013 was read by Clerk Daniel.  Councilman Kaczmarek moved to accept the Town Clerk’s Report to the Board, and was seconded by Councilman Clark. 3 ayes, 0 nays.  MOTION CARRIED

Planning Board Report:  Planning Board secretary Lynda Ostrowski read the minutes of the November 19, 2013 meeting.  Supervisor Pero moved to approve the minutes as presented, and was seconded by Councilman Kaczmarek.  3 ayes, 0 nays.  MOTION CARRIED.

Zoning Board Report:  No meeting was held.  Supervisor Pero acknowledged a letter from ZBA chairman Carrie Andolina requesting re-appointment to the position of Chairman for the 2014 term.  Appointment will be made in January.

Recreation Director Report:  None presented.

Parks Commissioner report:  None presented

Town Historian Report:  Supervisor Pero read the November 20, 2013 minutes of the Historical Meeting.  Councilman Clark moved to approve the minutes, and was seconded by Councilman Kaczmarek.  3 ayes, 0 nays.  MOTION CARRIED.

Fire Department Reports:  None presented.

Senior’s report for December  2013.  Secretary Ostrowski read the minutes of the December 4th, 2013 Senior meeting.  Supervisor Pero motioned to accept the minutes as read, and was seconded by Councilman Kaczmarek.  3 ayes, 0 nays.  MOTION CARRIED.  

ACKNOWLEDGEMENT OF DIGNITARIES OR OFFICIALS:     None present.



OLD BUSINESS

2013 CDBG ADA GRANT PROJECT UPDATE: With weather permitting, Hamburg Overhead will install the restroom doors at the Park by December 17.  Ronco is scheduled to install the assisted listening system tomorrow (12/11/13).  

E-WASTE & TIRE DROP OFF HAS BEEN POSTPONED UNTIL MARCH 22, 2014

JANUARY 7, 2014 SET AS DATE FOR THE ORGANIZATIONAL MEEING :  The meeting will begin at 6:30 PM.  There will be a swearing in ceremony at the Senior Community Bldg on December 29, 2013 at 1:00 pm for the newly elected.  Anyone not sworn in by the 7th, will be sworn in at the Organizational meeting, prior to the start of the meeting.

Gugino committee & Centennial meeting:  Supervisor Pero noted that the write up for the Gugino plaque is done.  They are just waiting for the photo to finalize the layout.

Miscellaneous:

Supervisor Pero noted a bill that came in late for Highway Superintendent membership.  Since the Superintendent will need his payment to attend the next meeting, it was requested that the Board approve pre-payment with the Abstract 1 pre-pays.  Supervisor Pero motioned to approve the prepayment, and was seconded by Councilman Kaczmarek.  A roll call vote was taken.  Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye,  3 ayes, 0 nays.  MOTION CARRIED.

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TOWN BOARD REPORTS:  

Councilman Gier:  Although Councilman Gier was absent, Supervisor Pero noted that Gier was looking into allowing not-for-profit organizations use the cafeteria during court nights and other events to conduct a café based non-profit fund raising function.

Councilman Borngraber:  Absent

Councilman Kaczmarek: Looking into utilizing the rec bldg. to allow a youth group to conduct a Tumbling Program.

Councilman Clark: Nothing to report

Supervisor Pero:   Mentioned that the State would like to resurface Route 249 from Delaware Creek to Route 20 using a “Scarification process” where the top is heated, 1A stones are applied with oil, and a Fox seal is set to lock in stones.  All loose stone would be removed from the roadway.  Supervisor Pero was not in favor of the stone/chip option.  He will look further into it.

Pero then asked Attorney Trask to look into a concern about mutual aid where there is worry about liability when assisting in other districts.  Trask will research.  Attorney Trask added that he will be emailing the Supervisor  the final fire/ambulance contracts for signature.

Recognized privilege of the Floor:  No one spoke.

CORRESPONDENCE: 

Supervisor Pero read a Letter from D.O.T. acknowledging Supervisor Pero’s request to lower the speed limit of Rte. 249 to a solid 40 MPH from the Town to Versailles Plank Rd.  The request has been given to an investigator.  

Supervisor Pero noted the sales tax revenue is currently up 3.13% above this 2012.

Supervisor Pero mentioned that he is concerned because Time Warner has been sold.  He is therefore concerned that the Mile Block road Cable project may be in jeopardy.  A rep at Time Warner said it would not be affected.
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Abstract 12 of 2013

*Prepaid and unpaid as of December 10, 2013

Gen Fund Town wide Vouchers pd: #591-600, unpd#601-641 Totaling: $111,900.59 
Gen Fund – Part Town Voucher, pd: none, unpd #43-53 Totaling: $9,832.30 
Highway T.W. Vouchers pd: 96-97, unpd#98-106, Totaling: $18,212.69
Highway P.T. Vouchers, pd #40, unpd: none, Totaling: $7,794.00
Fire Protection: Vouchers: unpd: #6-8, Totaling: $117,171.00
Street lighting: Voucher unpd, #10:   $2,770.62
Lotus Bay Sewer Dist 1: Vouchers pd. : none, Totaling: 
Brant Farnham Sewer Dist: Voucher #2, Totaling: $12,000.00
Brant Water Dist 1: Voucher: #4, Totaling: $6,007.50
Special Grant Fund: Vouchers: none, Totaling: 
Capital Projects: Vouchers: None

General Town Wide Payroll 10/20/13- 11/16/13 Totaling: $38,436.66
General Part Town Payroll 10/20/13- 11/16/13 Totaling: $605.74
Highway Payroll TW 10/20/13- 11/16/13 Totaling: $8,981.54
Highway Payroll PT 10/20/13- 11/16/13 Totaling: $0

A Motion was made by Councilman Clark, seconded by Councilman Kaczmarek to approve Abstract #12 of 2013. A Roll Call vote was taken: Councilman Clark- aye, Councilman Kaczmarek-aye, Supervisor Pero-aye.  3 ayes, 0 nays.  MOTION CARRIED.

The entire Board motioned to adjourn the meeting in memory of Josephine Kusior at 8:04 pm.  The entire Board also seconded the motion.  A moment of silence was observed.   MEETING ADJOURNED.

Respectfully submitted by,


Barbara Daniel
Brant Town Clerk