2013 ORGANIZATIONAL MINUTES 1/3/13


The meeting was called to order By Supervisor Pero at 6:40 PM. It was noted that this is the 174th meeting of the Town Board. 

Present were: Supervisor Leonard Pero, Councilman Jeffrey Gier, Councilman Clark Borngraber, Councilman Chad Kaczmarek, Councilman Donald Clark, Recording Secretary, Town Clerk Barbara J Daniel.

Also present and signed in were: Charles Arrigo, Joseph and Lynda Ostrowski, Debra Ritz, Brian Rott, Lee Brunelli, Joe DeCarlo, Janet Bowman, Brian Campbell, John Grennell, Janice and Neil Ross, Chief Don Hepkins, Diane Czyz.

The Board opened the meeting with a Pledge to the Flag

Town Clerk Barbara Daniel read and verified the following LEGAL NOTICE was published in The Sun and posted in the Town Hall on the Town Clerk’s Notice Board, at the Brant & Farnham Post Office:

“Notice is hereby given that the Brant Town Board will hold their 2013 Organizational Meeting on Tuesday January 3rd @ 6:30 PM.  Notice is hereby given that the first regular meeting will take place Tuesday January 8th @ 7:30 PM.  Meetings will be held at the Brant Town Hall located at 1272 Brant North Collins Rd, Brant, NY 14027, unless otherwise posted.  Please call the Town Clerk’s Office for information.  The posting of this notice and advising the legal newspaper, complies with Article 7 of the Public Officer’s Law…relating to open meetings.”
By Order of the Brant Town Board
Barbara Daniel
Brant Town Clerk
December 20th, 2012

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PARLIAMENTARY PROCEDURE

Robert’s rules of order shall prevail, except where such rules are inconsistent with any local rule or resolution pertaining to the conduct of town business.

PROCEDURE FOR THE AGENDA of regular monthly meetings in the year 2013 shall be adopted as follows:
MOTION was made by Councilman Clark, seconded by Councilman Gier to adopt rules of procedure for the agenda of regular monthly meetings in the year 2013 as follows: 5 ayes, 0 nays
1.)	Call to order by the Supervisor
2.)	Pledge of Allegiance to our Flag
3.)	Announcement of Public Hearings or Bid Openings (which usually start at 8 pm or as posted)
4.)	Minutes of Last Meeting(s) Approved or corrected
5.)	Monthly Reports from Department Heads


6.)	Acknowledgement of Dignitaries and Invited Guests
7.)	Old Business
8.)	New Business
9.)	Reports of Committees
10.)	Action on Committee reports
11.)	Appointment of New Committees to fill vacancies
12.)	Reports of the Town Board
13.)	Privilege of the floor with rules of Civility (See Rules Below & Read 6 steps))
14.)	Correspondence & Communications Read --- communications filed with the clerk shall be prior to 12:00 PM (noon) of the day prior to a meeting shall receive consideration for review
15.)	Actions taken on Communications
16.)	Miscellaneous
17.)	Approval of Abstract
18.)	Adjournment    


 Rules of Civility: “Rules of Civility for Participation in Board and Committee Meetings in the Town of Brant” 
The Brant Town Board declares that the business of town government is a community endeavor requiring an environment that fosters the exchange of ideas in an atmosphere of civility and mutual respect. Recognizing that public discourse is essential to the effective functioning of a representative democracy, the Brant Town Board hereby adopts the following “Rules of Civility” which will apply to every official, member of the public, visitor and guest attending or participating in meetings of the Brant Town Board and other duly-constituted boards or committees of the Town of Brant. 
1. We seek to understand one another’s point of view. 
2. Speakers who have the floor are permitted to deliver their comments without interruption. 
3. Comments should focus on Town of Brant issues or the particular issue before the board or committee, not on persons or personalities. 
4. Anger, shouting, rudeness, cursing, vulgarity, ridicule, impatience and lack of respect for others are not acceptable behavior. 
5. Sidebar discussions while others are speaking must be removed from the meeting room so as to not be disruptive to those conducting or participating in Board business. 
6. Demonstrations in support of or in opposition to a speaker or idea such as clapping, cheering, booing or hissing, as well as any form of intimidating body language is not acceptable. 


“Privilege of the Floor” at Town Board Meetings 

A motion was made by Councilman Gier, seconded by Supervisor Pero to approve the Rules of Civility and Privilege of the Floor. 5 ayes, 0 nays. Carried

Public comment shall be during the “Privilege of the Floor.” In addition to the “Rules of Civility” noted above, the following rules and procedures apply to participation in the Privilege of the Floor portion of the meeting. 
1. Persons wishing to speak should raise their hand to be recognized. 
2. Speakers should identify themselves for the record. 
3. Comments are to be directed to the Town Board and speakers may be required to speak from a specified location so their comments may be properly recorded. 
4. To allow time for all points of view, speakers are allotted three (3) minutes to speak. 
5. Failure to abide these rules may result in forfeiture of a speaker’s exercise of Privilege of the Floor. 

ORDER OF ROLL CALL 

MOTION was made by Councilman Borngraber, seconded by Councilman Clark to adopt: rules of conduct for the order of roll call shall be the following by the clerk present at the meeting; the board member who moves the resolution shall be called upon first to vote, the board member who seconds the resolution shall be called upon second to vote. The remainder of the roll call shall be at the discretion of the clerk with the Supervisor voting last unless he moved or seconded the resolution. 5 ayes, 0 nays Carried 



DESIGNATION OF OFFICIAL NEWSPAPER  
   
A motion was made by Supervisor Pero, seconded by Councilman Gier to adopt the:
Designation of official newspaper:  the Sun, and as needed alternates, the Buffalo News and the Dunkirk Observer for a one year term. 5 ayes, 0 nays. Carried. 

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MONTHLY MEETING SCHEDULES   


MOTION was made by Councilman Borngraber, seconded by Councilman Kaczmarek to adopt: the Designation of monthly meeting schedule: 2nd Tuesday of the month at 7:30 PM. To be held at the Town Hall unless otherwise notified in advance. 

January 8, 2013 - February 12, 2013 - March 12, 2013 - April 9, 2013 - May 14, 2013 - June 11, 2013 - July 9, 2013 - August 13, 2013 - September 10, 2013 - October 8, 2013 - November 12, 2013 - December 10, 2013.

Regular Monthly meetings may be omitted or dates changed where a conflict of such regular meeting exists with Holidays or other official business or call of the Supervisor. 

All other meetings shall be at the call of the Supervisor, the time and place to be announced by the Supervisor and or notice of such meeting posted. Board to hold work sessions 1 hour prior to monthly meetings and as needed. 5 ayes, 0 nays. Carried
 A Motion was made by Councilman Gier, seconded by Supervisor Pero to hold work sessions 1 hour prior to monthly meetings and as needed. 5 ayes, 0 nays. Carried





DESIGNATION OF BANKS
             A Motion was made by Councilman Borngraber, seconded by Councilman Kaczmarek to approve the Designation of banks for depositories shall be: Evans Bank, Key Bank for a one year term. Authorizing the Deputy Supervisor to dispense funds in the absence of the Supervisor, and give Supervisors’ secretary authority to transfer funds between accounts but not authorized to dispense any funds. 5 ayes, 0 nays. Carried
              



INVESTMENT & PROCUREMENT POLICIES 

A Motion was made by Councilman Gier, seconded by Councilman Kaczmarek to adopt:

Investment policy will be as follows: The objective of the investment policy of the Town of Brant is to minimize risk, to insure that investments mature when the cash is required to finance operations, and to insure a competitive rate of return. To keep In accordance with this policy, the Chief Fiscal Officer is hereby authorized to invest all funds, including proceeds of obligation and reserved funds in Certificates of Deposits issued by a bank or trust company authorized to do business in New York State. Repurchase agreements involving the purchase and sale of Direct Obligations of the United States; and Time Deposit accounts in a bank or trust company authorized to do business in New York State, and to participate in Municipal Cooperation Agreement Investment pools legally permissible under New York State statutes and NYS general municipal law articles 3-A and 5-G. COLLATERAL – certificates of deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation (FDIC) or by obligations of New York State or obligations of The United States of America or obligations of Federal agencies in which the Principal and Interest of the Town’s investment are guaranteed by the United States of America or obligations of New York State local governments. Collateral shall be held by the seller bank’s trust department or it’s designate. The market value of collateral shall at all times equal or exceed the Principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. Investments in Time deposits, CD’s & Repurchase agreements are to be made with banks or trust companies, and at the time and when Independent Auditors conduct an Annual Audit of the accounts and financial affairs of the Town, the Independent Auditors shall audit the investments of the Town for compliance with the provisions of these investment guidelines.

5 ayes, 0 nays. Carried











Department Procurement policy

The procurement & Pre pay policy as follows: That all department heads, elected and appointed officials must consult with the Supervisor prior to the purchase of any item or groups of items costing $500 or more. Exception: Highway Department must consult with the supervisor prior to the purchase of item or items of $1,000 or more. All department heads elected and appointed must also consult with the supervisor with the approval of the Town Board before the hiring of any contractor for any emergency repair job of the town. 
All department heads must sign vouchers for all purchases and then submit to Supervisor’s office for review, upon review it must be approved by auditing committee before purchase will be paid. All prepaid vouchers must be approved by Supervisor.

A Motion was made by Councilman Borngraber, seconded by Councilman Gier to adopt the procurement and Pre pay policy. Roll Call: Councilman Borngraber-aye, Councilman Gier-aye,
Councilman Kaczmarek-aye, Councilman Clark-aye, Supervisor Pero-aye. 5 ayes, 0 nays, Carried.

PRE PAY POLICY 

• Prepays should be noted as “prepaid” on the Abstract of Claims and should be audited as soon as possible and presented to the Town Board at the next regular meeting.
• The entire Town Board is responsible for the Town’s finances. “Officers or employees approving these claims may be personally liable if they are subsequently rejected” (Town Law §118)
• The following are the claims made that MAY be paid before action by the Audit Committee and the Town Board. 

• National Grid (Electric)
• National Fuel (natural gas)
• Disability Insurance/Workman’s Comp
• Verizon Wireless
• Land line Phone service
• Debt Service, Serial Bonds, e.g. USDA Rural Development
• Postage fees
• Crystal Rock (water)
• Health, Dental Insurance
• NY State Mandates, Fees, Penalties, Court fines, etc.
• NYS Retirement
• Payroll and other taxes
• Freight & Express Charges 
• Contracts of more than one year - No contracts of one year or less, e.g. Refuse Collection, Park upkeep, etc. may be considered for prepayment

Any Bills that will incur a late fee or penalty because it was missed in the previous audit and ok’d by the board by phone.
Councilman Clark stated that the Prepay for the credit card should be tabled until a Policy can be drawn up addressing the use of the credit card.

PRE PAY POLICY (Cont’d) 

Councilman Clark moved to adopt the above prepay policy, and was seconded by Councilman Kaczmarek with the removal of the Credit Card from the prepay policy. Supervisor Pero, Councilman Borngraber, Councilman Kaczmarek, Councilman Clark, Councilman Gier, 5 ayes, 0 nays.  Carried

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TOWN of BRANT PROCUREMENT POLICY  


WHEREAS, General Municipal Law (GML) § 104-b requires every town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML § 103 or any other law; 
 
NOW THEREFORE, be it 
RESOLVED: That the Town of BRANT does hereby adopt the following procurement policies and procedures:
Guide line 1. Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML § 103. Every town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter “Purchaser”) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity.

Guide line 2. All purchases of a) goods, supplies or equipment which will exceed $20,000 in the fiscal year or (b) public works contracts over $35,000 shall be formally bid pursuant to GML § 103.

Guide line 3.  All estimated purchases of goods, supplies or equipment:

-- Less than $20,000 but greater than $8,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors. 
- Less than $8,000 but greater than $3,000 requires an oral request for the goods and oral/fax quotes from two vendors.
-- Less than $3,000 but greater than $500 are left to discretion of the Purchaser but all steps taken to solicit prices must be documented in writing by the Purchaser.
              Motion was made by Councilman Borngraber, seconded by Councilman Gier to adopt the above. 
              Roll Call: Councilman Borngraber, aye, Councilman Gier, aye, Councilman Kaczmarek, aye, 
              Councilman Clark, nay, Supervisor Pero, aye.  4 ayes, 1 nay Carried

All estimated public works contracts of:

-- Less than $35,000 but greater than $20,000 require a written request for proposal (RFP) and written/ fax/email quotes from three (3) vendors.

-- Less than $20,000 but greater than $5,000 requires a written RFP and written/fax/email proposals from two (2) vendors.

-- Less than $5,000 but greater than $1000 are left to the discretion of the Purchaser. But all steps taken to solicit prices must be documented in writing by the Purchaser.
              Motion was made by Councilman Gier, seconded by Councilman Kaczmarek to approve the above      
              Public works contracts.  Roll Call: Councilman Gier, aye, Councilman Kaczmarek, aye, Councilman 
              Clark, nay, Councilman Borngraber, aye, Supervisor Pero, aye. 4 ayes, 1 nay. Carried          


Any written RFP shall describe the desired goods or public works services, quantity and the particulars of delivery or completion. 
The Purchaser shall compile a list of all vendors from whom written/fax/email/oral quotes have been requested and the written/fax/ email /oral quotes offered.
All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract.

Guide line 4. The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the town and its taxpayers to make an award to other than the low bidder. If the lowest a bidder is not deemed responsible, facts supporting that judgment shall be documented and filed with the record supporting the procurement.

Guide line 5. A good-faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. 

Guide line 6. Except when directed by the town board, no solicitation of written proposals or quotations shall be required under the following circumstances:
(a)	Acquisition of professional services;
(b)	Emergencies;
(c)	Sole-source situations;
(d)	Goods purchased from agencies for the blind or severely handicapped;
(e)	Goods purchased from correctional facilities;
(f)	Goods purchased from another governmental agency;
(g)	Goods purchased at auction;
(h)	Goods purchased for less than $500;
(i)	Public works contracts for less than $1000.
(j)         Purchases under State or County contracts. 

Guide line 7. This policy shall be reviewed annually by the town board at its organizational meeting or as soon thereafter as is reasonably practicable.

             Motion was made by Supervisor Pero, seconded by Councilman Borngraber to accept the 
             Entire Procurement Policy including the motions and Guidelines 4-7. Roll Call: Supervisor 
Pero-aye, Councilman Borngraber- aye, Councilman Kaczmarek-aye, Councilman Clark- aye. Councilman Gier-aye 5 ayes, 0 nays. Carried
             



BLANKET BOND & OFFICIAL UNDERTAKING

Approve Blanket Bond for town officials and official undertaking.  

Supervisor Pero moved to adopt the Blanket Bond & Official Undertaking, seconded by Councilman Gier-aye,   Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman Borngraber-aye, Councilman Gier-aye, 5 ayes, 0 nays.  Carried.



Councilman Borngraber moved to authorize Supervisor Pero to sign his signature by Facsimile & or E-Mail and was seconded by Councilman Gier 5 ayes, 0 nays. Carried.

ISSUE PAYROLL CHECKS

Authorize Computer Search Corporation to issue payroll checks for the Town of Brant, New York under a facsimile as has been designated as long as their services are needed by the town, with all payrolls paid bi-weekly unless otherwise stated due to circumstances.

Councilman Gier moved to adopt Issue Payroll Checks and was seconded by Councilman Borngraber. Carried


 ACKNOWLEDGEMENT OF SALARIES FOR ELECTED TOWN OFFICIALS 2013 

Supervisor Pero acknowledged the following 2013 salaries for the Town’s elected officials:

Acknowledge: as advertised and per adopted Budget (.1), the designation of 2013 salaries for elected town officials: Supervisor @$19,096 /yr, Councilmen (4) @$4614.50 each /yr Town Justices (2) @ $11,670.00 each/yr.Town Clerk @ $ 26,780/yr. Highway Superintendent.@$23,613.00/yr

PERMISSIBLE EXPENSES & MILEAGE RATE FOR TOWN OFFICIALS

MOTION: to pay legal and permissible expenses for town officials with documentation of mileage & receipts as required and limited by budgeted amounts, and
MOTION: to approve mileage rate for town officials’ .50 per mi. for the use of their cars for official town business upon presentation of a mileage log & voucher to the town.

Supervisor Pero moved to adopt the Permissible expenses and mileage rate and was seconded by
Councilman Clark. 5 ayes, 0 nays. Carried 


PERMISSION TO ATTEND THE ASSOCIATION OF TOWN’S MEETING

That it is desirable and important to attend the Association of Town’s meeting on February 17 – 21, 2013 in New York for training purposes 

That the Supervisor and one (1) Town Board member, each Judge, the Town Clerk, Highway Superintendent and Town Attorney may attend by permission of the Town Board, that each official attending will be allowed a maximum of $1,500 for all expenses incurred. Reimbursed expense will include; registration, travel, room and meals only, everything else is the responsibility of the attendee, and receipts and vouchers are required for reimbursement.

Councilman Clark moved to adopt the above, and was seconded by Councilman Kaczmarek. 
Roll Call: Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman Borngraber-aye, Supervisor Pero-aye, 5 ayes, 0 nays.  Carried.



To appoint a delegate and alternate to Association of Towns meeting in New York City in February 2013: Supervisor Pero as delegate.

Councilman Gier moved and was seconded by Councilman Kaczmarek to appoint Supervisor Pero as the delegate to the Association of Towns Meeting and an alternate can be added at a later date. 
5 ayes, 0 nays. Carried



To approve that the Town Clerk may attend Town Clerk & Tax Collector Association conferences at maximum of $1000.00 or Association conference in New York at $1,500.00

Councilman Gier moved to approve the Town Clerk to attend Town Clerk and Tax Collector Association Conferences, and was seconded by Councilman Borngraber. Roll Call: Councilman Gier-aye, Councilman Borngraber-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Supervisor Pero-aye, 5 ayes, 0 nays. Carried

TOWN APPOINTMENS & AUTHORIZATIONS:

JUSTICE

Supervisor Pero acknowledged the Justice appointments as follows:
  
Acknowledge JUSTICE’S appointment of clerks to the justice per recommendation of Judges for a one year term, Based on 39 hours/week and court night clerks based on 40 hours per month.

Acknowledge Judge Gugino clerk to the Justice / Karen Cary @ $12.17 per hour with a cap of $24,680.00 and clerk Lisa M. Herc for court nights @ 11.94/per hr with a cap of $5,731.00 total per year per justice. 
 
Acknowledge Judge Crouse clerk to the Justice / Julie Sager @ $12.17 per hour with a cap of $24,680.00 and clerk Michele Browning for court nights @ 11.94 /per hr with a cap of $5,731.00 total per year per justice. 

Acknowledge MOTION: for appointment of Diane Czyz as Aux clerk as needed up to 19 hours per week @11.00/per hr with a cap of $10,868.00 total per year

Motion to approve compensation for Court Clerks based on max of 39/hrs per week and budget approval of $24,680.00 cap per Judge. Motion made by Councilman Gier, seconded by Supervisor Pero to approve the compensation. Roll Call: Councilman Gier-aye, Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman Borngraber-aye. 5 ayes, 0 nays. Carried

Motion to approve compensation for Court Night Clerks based on max of 40 hrs/per month and budget approval of $5,731.00 per Judge. Motion made by Supervisor Pero, seconded by Councilman Clark to approve compensation for Court Night Clerks. Roll Call: Supervisor Pero-aye, Councilman Clark-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman Borngraber-aye. 5 ayes, 0 nays. Carried

               Motion to approve compensation for Aux Clerk based on max of 19 hrs per week and budget 
               Approval of $10,868.00 cap. Motion made by Councilman Kaczmarek, seconded by Councilman       
               Gier to approve compensation. Roll Call: Councilman Kaczmarek-aye, Councilman Gier-aye,
Councilman Clark-aye, Councilman Borngraber-aye, Supervisor Pero-aye. 5 ayes, 0 nays. 
Carried


              Motion made by Supervisor Pero, seconded by Councilman Borngraber for appointment of court      
              stenographers McCann & McCann, for a one year term @ $100.00 per occasion for 4 hour 
              session and extra $35.00 over 4 hours. 5 ayes, 0 nays. Carried.



Motion was made by Councilman Kaczmarek, seconded by Supervisor Pero to Appoint Town Prosecutor John Grennell for a one year term: annual salary of $9000.00. 5 ayes, 0 nays. Carried


 
              Motion was made by Councilman Borngraber, seconded by Councilman Kaczmarek to Appoint Town Attorney William J. Trask Sr. for a two year term at an annual salary $13,000. (Term ends December 31, 2013) (JANUARY 2012 – December 2013)  5 ayes, 0 nays. Carried 

SUPERVISOR

Supervisor Pero made the following acknowledgement:

Acknowledged SUPERVISOR: appointment of Secretary to Supervisor Michele Browning for one year term @ 15.25 per hour with a cap of $23,700.00. (30 hours per week)


Motion was made by Councilman Borngraber, seconded by Councilman Gier to Approve compensation for Secretary based on max of 30/hrs per week and budget approval of $23,700.
5 ayes, 0 nays. Carried





Supervisor Pero read the following acknowledgement:

Acknowledge SUPERVISOR: appointment of Bookkeeper/Town Accountant with auditing duties to do Supervisors annual reports and to make minor changes at end of year: R. A. Gryksa & Associates for a one year term: 
Councilman Clark questioned his Title and qualifications.

MOTION by Councilman Gier, seconded by Councilman Kaczmarek to approve annual contract R. A. Gryksa & Associates for a one year term $15,000.00 per adopted budget (A1320.4). 5 ayes, 0 nays. Carried



Motion made by Councilman Borngraber, seconded by Councilman Kaczmarek to Authorize Supervisor to negotiate ban’s for 2013 5 ayes, 0 nays Carried.



Assessor

Supervisor Pero acknowledged the appointment of Joseph DeCarlo as Sole Assessor:  

Acknowledge: appointment of Sole Assessor Joseph DeCarlo with term ending Sept. 30, 2019 annual salary $13,802.00 (Appointment Oct.-2013)) 

Motion was made by Councilman Borngraber, seconded by Councilman Gier to approve Assessor Joseph DeCarlo annual salary of $13,802.00. 5 ayes, 0 nays. Carried.




Motion was made by Councilman Borngraber, seconded by Councilman Clark to Appoint Secretary to Assessor’s office per recommendation of Assessor, Janet Bowman for a one year term @ $12.45 /per hr. /cap at $10,300.00. 5 ayes, 0 nays. Carried



Town Clerk

Supervisor Pero acknowledged the Town Clerk’s appointments:

Acknowledged TOWN CLERK appointments of Deputy Town Clerks Diane Czyz and Lynda Ostrowski for a one year term each @ $11.94 per hr with a total cap of $18,722.00. 

MOTION was made by Councilman Borngraber, seconded by Councilman Kaczmarek to approve compensation for Deputy Clerks based on max of 30/hrs per week and budget approval of $18,722. 5 ayes, 0 nays Carried. 



Motion by Supervisor Pero, seconded by Councilman Borngraber to approve annual agreement with Municipay for credit card processing services at rate of $20 per month unless we meet their minimum requirement. 5 ayes, 0 nays. Carried

Supervisor Pero acknowledged records management officer, Barbara Daniel, for a one year term, 
Motion was made by Councilman Clark, seconded by Councilman Kaczmarek to approve records management officer annual salary @ $1,495.00. 5 ayes, 0 nays. Carried


Supervisor Pero Acknowledged Town Clerk Barbara Daniel as Registrar of Vital Statistics, with Diane Czyz & Lynda Ostrowski as Deputy Registrars for term to coincide with elective term of Town Clerk
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Caretakers

Motion by Supervisor Pero, seconded by Councilman Kaczmarek to approve appointment of caretakers: Goldie DiSaverio Town Hall, & Marge & John Bates Senior Community & Recreation bldg: for a 1 year term @$10.50/hr/total cap at $13,749.5 ayes, 0 nays. Carried


Motion by Supervisor Pero, seconded by Councilman Clark to approve the appointment of Maintenance & Caretaker Superintendent: Alan Nolan @ 15.75 per/hr based on 19 ˝ hrs per week total cap at $15,971. 5 ayes, 0 nays. Carried



Motion by Supervisor Pero, seconded by Councilman Borngraber to approve $2029 for assistance to Superintendent with a total compensation for all Maintenance & Caretaker work throughout the year and budget approval of $31,749 total cap for the department. 5 ayes, 0 nays Carried.
 


              Motion by Supervisor Pero, seconded by Councilman Kaczmarek to approve the appointment of 
Superintendent of ALL town buildings and grounds Joe Giambrone, for a one year term, annual Salary $4,918.00. Duties shall be maintenance of buildings and park clean up. (responsible for Health dept. testing of water & sewer and maintain water, sewer & plumbing necessities).   Roll Call: Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Clark-aye, Councilman Gier-aye, Councilman Borngraber-aye. 5 ayes, 0 nays. Carried

Motion by Supervisor Pero, seconded by Councilman Borngraber to Approve Appointments of Part time police officers whose compensation for hours worked may not exceed 19.5 hours per week -- Rick Lopez (patrolman), @ $17.30/ per hr --- Mark Slawek (patrolman & investigator) $20.00/per hr – John Lopez, each at $17.00 --- (patrolmen) Nick Nesci &Tom Kurdziel each at $16.25/per hr; (patrolmen) Nathan Mille & Ray Ashton each at $16.00/per hr; (patrolmen) Joshua Nolan & Cameron Dawley each at $15.45/per hr; Tom Castle, Mike McCarthy, Clayton Reed, Brian Hanner and Sam DePasquale at $15.25/per hr;  with a total cap of all officers at $107,000.00 per budget. 5 ayes, 0 nays. Carried

  

Motion was made by Supervisor Pero, seconded by Councilman Gier to Approve Appointment of Court Bailiff -Samuel Pinto@ $17.35 per hr. /cap at $4164.00. 5 ayes, 0 nays. Carried  



Motion was made by Supervisor Pero, seconded by Councilman Clark to Approve Appointment of Investigator consultant John Giacchino @ $16.85 as needed. 5 ayes, 0 nays. Carried



Motion was made by Supervisor Pero, seconded by Councilman Kaczmarek to approve compensation for all above Patrolmen as per budget. 5 ayes. 0 nays. Carried



Motion was made by Supervisor Pero, seconded by Councilman Gier to Acknowledge Chief Donald Hepkins as Police Chief @ $27.81/ per hr. and health insurance with a cap of $31,000 per year. 5 ayes, 0 nays. Carried. 

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Acknowledge: appointment of Supervisor Leonard K. Pero as POLICE COMMISSIONER New York State (Town Law # 150) to work with Grant writer and Police Chief in obtaining Grants for term of office.

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Motion was made by Councilman Gier, seconded by Councilman Borngraber to Approve appointment of and approve salary of Code Enforcement Officer/ Building Inspector: Gary Brecker for a one year term at annual salary $7,315.00 5 ayes, 0 nays. Carried 

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Motion was made by Councilman Borngraber, seconded by Councilman Kaczmarek to Approve                   appointment of Dog control Officer Barbara Daniel for a one year term at annual salary $6,180.00 
5 ayes, 0 nays. Carried
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MOTION was made by Supervisor Pero, seconded by Councilman Borngraber to approve appointment of Connie D. Miner as Grant Writer for a one year term with annual contract of $15,000.00 per adopted budget (A1480.4). 5 ayes, 0 nays. Carried



Motion was made by Councilman Gier, seconded by Supervisor Pero to Appoint Police Matron - Amy Hamm & to be filled @$50.00 per occasion. 5 ayes, 0 nays. Carried

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Motion was made by Councilman Borngraber, seconded by Supervisor Pero to Appoint Bingo inspector Gail Schwartz for a one year term @$40.00/ per occasion. 5 ayes, 0 nays. Carried



Motion was made by Supervisor Pero, seconded by Councilman Borngraber to Appoint Spanish interpreter Rosa Gullo for a one year term @ $50.00 per occasion. 5 ayes, 0 nays. Carried


HIGHWAY

Supervisor Pero acknowledged the following Highway appointments:

Acknowledge Highway Superintendent appointment of Deputy HIGHWAY SUPERINTENDENT: Bill Wesp for a one year term @ $20.10 PER HR

Acknowledge Highway Superintendent appointment of HIGHWAY Driver/Worker: Marion Kijek for a one year term @ $19.40/per hr

Acknowledge Highway Superintendent appointment of Part Time HIGHWAY Laborers/Drivers Mark Reynolds @ $12.15, Charles Arrigo, George Cordia, Jeff Mlacker and Samuel Chiavetta as needed for a one year term @ $11.75 per hr.

Acknowledge Highway Superintendent appointment of Highway Superintendent Clerk, Willa Rosenblatt for a one year term, annual salary $3,400.00 

Motion by Supervisor Pero, seconded by Councilman Clark to Approve the above acknowledged compensation for the above listed Highway Department employees. 5 ayes, 0 nays. Carried.


Recreation

Motion was made by Councilman Gier, seconded by Councilman Kaczmarek to Approve appointment of Recreation Director Vincent Fininzio Jr. for a one year term @ $16.50/per hr. capped at annual salary of $3,960 based on 240 hours. 5 ayes, 0 nays. Carried

	TABLED:  Motion to approve appointment of Deputy Recreation Director Ryan Turner for a one year term @ $14.15/per hr. capped at annual salary of $5,094 based on 360 hours. (9 weeks)


MOTION was made by Councilman Borngraber, seconded by Councilman Gier to approve appointment of Supervisor Leonard K. Pero as Parks Commissioner at $1,550.00 annual salary
4 ayes, 1 naye.Councilman Clark-naye. Carried 

Duties of Parks Commissioner:
 
SUPERVISE ALL Park FUNCTIONS
1 Check the park everyday for abnormality & Safety
2 Know when functions are scheduled
3 On call everyday 7 days
4 Trash Picked up
5 Benches Tables & Shelters Clean

Duties of Parks Commissioner (Cont’d)

6 Grounds are clean
7 Take complaints
8 water safety w/ health dept
9 Pool set up cleaned, maintained in order
10 Recreation is running smoothly
11 Park enhancements & Park projects
12 Make sure Park is Open & Closed Properly



Recreation fees:

Councilman Gier motioned to TABLE the setting of Recreation Fees.  Recreation fees tabled. 


Recreation Misc.

Supervisor Pero acknowledged that Recreation appointments will occur after interviews are conducted in May 2013.  He advised that this year’s rec program will run for 6 week starting Monday July 8, 2013 ending Friday August 16, 2013.

He added that the pool will open Saturday June 29, 2013 and close Sunday September 1, 2013 – for a total of 9 weeks.  He will look into a Bus lease with Lake Shore Schools for 6 weeks


A motion was made by Councilman Borngraber and seconded by Supervisor Pero to approve the appointment of Town Electrician Bill Hamm @ $15.00 per hr. as needed. Responsibility/authority to call for services by Superintendent of Buildings and Grounds and Town Supervisor or maintenance & care keeper Superintendent. 5 ayes, 0 nays. Carried

SUPERVISOR’S APPOINTMENT:

Supervisor Pero acknowledged the appointment of Town Historian Patricia Friend & Deputy Town Historian Leonard K. Pero for a one year term 


Supervisor Pero acknowledged the appointment of Emily Nolan as Town Photographer 

Motion was made by Councilman Gier, seconded by Supervisor Pero to go into an agreement with David Sink for IT (info technology) services as needed at a rate of $40.00 per/hr. 5 ayes, 0 nays. Carried

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APPOINTMENT of BOARDS



BOARD of ASSESSMENT & REVIEW
Meets in May

The following motions were made regarding B.O.A.R. appointments::

MOTION : To appoint Board of Review member Lynda Mason  for a term of 5 years from 10/1/12 to 9/30/17 @ $100.00 annually 
Councilman Borngraber moved on the motion, and was seconded by Councilman Clark.  All ayes.  Carried.

MOTION : To appoint Secretary to the Board of Review Lynda Ostrowski for a one year term @ $ 10.50 per hour.
Supervisor Pero moved on the motion, and was seconded by Councilman Clark.  All ayes.  Carried.

MOTION : To approve compensation for Active Board of Review members @ $100.00 annually.
Councilman Borngraber moved on the motion, and was seconded by Councilman Kaczmarek.  5 ayes, 0 nays.  Carried.



Zoning Board of Appeals

The following motions were made regarding the Z.B.A. appointments:

MOTION : To approve appointment of Zoning Board of Appeals member Paul Cesana for a ne
term to end on 12/31/17. Supervisor Pero moved on the motion, and was seconded by Councilman Clark.  5 ayes, 0 nays.  Carried.

              MOTION: To approve appointment of Zoning Board of Appeals Chairman Carrie Andolina for a one year term.  Supervisor Pero moved on the motion, and was seconded by Councilman Clark.  5 ayes, 0 nays.  Carried.
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PLANNING BOARD

(Meets every 4th Tuesday) Function: Advisory board

The following motions were made regarding the Planning Board appointments:

MOTION : To approve appointment of Planning Board member Joseph Ostrowski for a new term ends12-31-19.  Supervisor Pero moved on the motion, and was seconded by Councilman Gier. 5 ayes, o nays.  Carried.


MOTION: To approve appointment of Alternate Planning Board member Edward R. Dinkuhn for one year term.  Supervisor Pero moved on the motion, and was seconded by Councilman Kaczmarek.  5 ayes.  Carried.


MOTION : To approve appointment of Alternate Planning Board member Neal Ross for a one year term. Supervisor Pero moved on the motion, and was seconded by Councilman Borngraber.  5 ayes.  Carried.


MOTION : To approve appointment of Planning Board Chairman Joseph Ostrowski for one year term.  Supervisor Pero moved on the motion, and was seconded by Councilman Borngraber.  5 ayes, 0 nays.  Carried.

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MOTION : To approve compensation for planning and zoning board members.   $30/mtg.$35./chair
per meeting.  Supervisor Pero moved on the motion, and was seconded by Councilman Borngraber.  5 ayes.  Carried.

MOTION : To approve Appointment of Secretary to Zoning Board of Appeals and Planning Board Lynda Ostrowski for a one year term @ $10.50 per hour. Supervisor Pero moved on the motion, and was seconded by Councilman Clark.  5 ayes. Carried.

MOTION: To approve Appointment of Affirmative Action Officer: Michele Hy For one year term.  Supervisor Pero moved on the motion, and was seconded by Councilman Borngraber.  5 ayes.  Carried.

              MOTION: To approve Appointment of Board of Ethics, (one must be an officer or employee of the Town) Michele Browning, Michael Muffoletto & Carmen Vacco one year term (see town law manual page 183)
Councilman Clark, moved on the motion, and was seconded by Supervisor Pero, 4 ayes Councilman Borngraber abstain.  Carried.

MOTION: To approve Appointment of Fire Wardens:  Brant Code Officer, Brant & Farnham Vol. 
Fire Chiefs one year term.  Councilman Gier moved on the motion, and was seconded by Supervisor Pero.  5 ayes.  Carried.

MOTION: To authorize auditing committee (Gier & Kaczmarek) to audit all financial records of the Town/bookkeeper yearly.  Supervisor Pero moved on the motion, and was seconded by Councilman Borngraber.  5 ayes.  Carried.

MOTION: To approve Appointment of representative to Association of Erie County Association of Governments Supervisor Pero for term of Office.  Councilman Borngraber moved on the motion, and was seconded by Councilman Gier.  5 ayes.  Carried.

MOTION: To approve Appointment of representative to: N.E.S.T., South Towns Community Enhancement Coalition, Erie County Environmental Management Council, Erie County Water Committee, Lake Erie Water Protection Alliance Supervisor Pero for term of office. Councilman Gier moved on the motion, and was seconded by Councilman Borngraber, 5 ayes, Carried

FEE’S, APPROVAL & CONTRACTS

The Board Tabled: Park Rules, Fees for Community & Recreation Building rentals, Community groups use of buildings free of charge, Shelter’s Fees

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HOLIDAYS THE TOWN SHALL OBSERVE in 2013 & HOURS TOWN HALL WILL BE OPEN TO PUBLIC

Motion was made by Councilman Borngraber, seconded by Councilman Clark to approve the following list of 11 holidays the town shall observe in 2013:

MARTIN L. KING DAY: (Monday, January 21)
              PRESIDENTS DAY:(Monday, February 18)
              GOOD FRIDAY: (Friday March 29)
MEMORIAL DAY: (Monday, May 27)
INDEPENDENCE DAY: (Wednesday, July 4)
LABOR DAY: (Monday September 2)
COLUMBUS DAY: (Monday, October 14)
VETERANS DAY: (Monday, November 11); 
THANKSGIVING: (Thursday, November 28 & Friday, November 29)
CHRISTMAS EVE: (Monday, December 24)
CHRISTMAS DAY: (Tuesday December 25)
NEW YEARS EVE (Monday December 31, 2013)
NEW YEARS DAY (Tuesday January 1, 2014)

A Motion was made by Councilman Borngraber, seconded by Councilman Clark for the Town shall pay holidays for Part time office clerk employees for normal scheduled hours for that day. 5 ayes, 0 nays. Carried



Supervisor Pero Acknowledged and ADOPTED THE HOURS TOWN HALL (Town Clerk’s Office) WILL BE OPEN TO PUBLIC (9:00 am to 4:00 pm Mon, Tues, Thursday, Friday,) (Saturday 9:00 am to noon) Closed on Wednesdays and Holidays.




MOTION: To approve the plowing of private roads for emergency use and or by order of the Fire Chief, Police Chief, Highway Superintendent, or Town Supervisor and Highway Superintendant who must keep record of the number of times plowed. Date and who declared the emergency. 

Discussion:  Councilman Borngraber wants a written verification of when they are plowed and of who declared the emergency which necessitated the plowing.”

Vote: A motion was made by Councilman Clark, seconded by Supervisor Pero. Roll Call Vote: Councilman Clark-aye, Supervisor Pero-aye, Councilman Kaczmarek-aye, Councilman Gier-aye, Councilman Borngraber-aye.  5 ayes, 0 nays.  Carried.


A Motion was made by Councilman Gier, seconded by Supervisor Pero to authorize Supervisor Pero to Sign Contract for Community Concern and to Approve the Payment in sum of $5,000.00 to Community Concern. 5 ayes, 0 nays. Carried.

A Motion was made by Councilman Kaczmarek, seconded by Councilman Clark to authorize Supervisor Pero to sign Contract for Meals on Wheels and to approve the Payment in the sum of $1,625.00 to Meals on Wheels. 5 ayes, 0 nays. Carried

A Motion was made by Councilman Gier, seconded by Councilman Kaczmarek to authorize Supervisor Pero to Sign Contract with the County of Erie for STOP DWI program through 2013.
5 ayes, 0 nays. Carried.

A Motion was made by Supervisor Pero, seconded by Councilman Clark to authorize Supervisor Pero to Sign Contract with the South Towns Haz-Mat, and to approve the payment of dues through
2013 of $1,270.00. 5 ayes, 0 nays. Carried

A Motion was made by Councilman Gier, seconded by Councilman Clark to approve payment of dues for 2013 in the amount of $1,000.00 to Southtowns Community Enhancement Coalition. 5 ayes, 0 nays. Carried.

A Motion was made by Councilman Kaczmarek, seconded by Supervisor Pero to approve payment of dues for 2013 in the amount of $79.20 to N.E.S.T. Waste Management Board based on 2000 census and .05 cents per Capita. 5 ayes, 0 nays. Carried.

A Motion was made by Councilman Borngraber, seconded by Supervisor Pero to approve payment of dues for 2013 in the amount of $900.00 to New York Association of Towns. 5 ayes, 0 nays. Carried.

A Motion was made by Councilman Kaczmarek, seconded by Supervisor Pero to approve the Expenditure of Monies for Brant Summer Fest to cover Port-A-Johns and Pennysaver Ads up the amount of $1,300.00. 5 ayes, 0 nays. Carried.

A Motion was made by Supervisor Pero, seconded by Councilman Borngraber to approve payment of $725.00 to Business Automation Service (BAS) for BAS Licensing system support maintenance fee. 5 ayes, 0 nays. Carried. 

SUPERVISORS’ APPOINTMENTS FOR 2013     
Appointment of Deputy Supervisor: Jeff Gier for one year term 

Chairs of Committee: Supervisor on all committees with the Chairs except Auditing

AUDITING COMMITTEE: Jeff Gier, Kaczmarek
FIRE & AMBULANCE: Don Clark
REFUSE & STREET LIGHT COMMITTEE: Don Clark 
PARK includes: POOL, PLAYGROUND, GROVE AREAS, & GROUNDS: Kaczmarek
INSURANCE COMMITTEE & EMPLOYEE BENEFITS: Gier
POLICE COMMITTEE: Kaczmarek
BUILDINGS: Borngraber
RECREATION COMMITTEE: Kaczmarek
HIGHWAY COMMITTEE: Gier 
WATER & SEWER COMMITTEE (Existing Districts): Don Clark
TELECOMMUNICATIONS & UTILITIES: Borngraber

TOWN BOARD LIAISON TO: 

TOWN CLERK'S OFFICE: Pero
ASSESSOR'S OFFICE: Borngraber
BOARD OF ASSESSMENT & REVIEW: Don Clark
TOWN JUSTICE COURT: Gier
POLICE: Borngraber
CODE ENFORCEMENT OFFICER: Pero
DOG CONTROL OFFICER: Borngraber
HIGHWAY: Gier 
RECREATION: Kaczmarek 
PLANNING BOARD: Gier
ZONING BOARD OF APPEALS: Don Clark
VOL. FIRE DEPT. LIAISON: Gier 
CENSUS LIAISON: Don Clark
BRANT-FARNHAM SENIORS: Borngraber
VILLAGE OF FARNHAM Borngraber
BEAUTIFICATION & EVENTS: Kaczmarek
RECREATION PARENT ADVISORY: Kaczmarek
LAKE SHORE YOUTH FOOTBALL: Kaczmarek
ERIE COUNTY GOVERNMENT: Pero
CONCERT IN THE PARK: Borngraber
SCHOOL DISTRICTS: Gier, Pero

Various Board Appointments & LIAISONS: 

DISASTER COORDINATOR: Bob Mauer, Jr. 

DISASTER COMMITTEE: Bob Mauer, Jr., Don Hepkins, Brant Fire Chief David Pero, Farnham Fire Chief Peter Chiavetta, Supt. Highway Joseph Giambrone, Town Supervisor Leonard Pero

BEAUTIFICATION & EVENTS: Patty Friend, Pat Granica  

Recreation Parent Advisory: Michele Browning, Joseph DeMaria

AG Committee: Carmen Vacco, John “Jack” Mann, looking for 3rd person.

Climate change & Energy Committee: Leonard Pero, Vice Chairman Bill Henry

Historical Projects & Committee: Patty Friend, Marge Bates, Leonard Pero, 

Brant Farnham Seniors Committee & Silver Sneakers: Faith DeLong, Sharon Catalano, Lynda Ostrowski, Jeanette Mirusso, Barb Scheffler, Marge Pero

LIAISONS: (Wide Beach) Pat Purpera, (Lotus Bay) Tish Brady,
                          (Seneca Nation) Cochise Redeye

                                                  2013 Various Boards

Planning Board 7 year terms – Chairman Joseph Ostrowski (1 Year)
Neal Wilson (Jan 2002-Dec 2007)>>>>Jamie Solecki (Jan 2008)(Jan 2009-Dec 2015)
Michelle Hy (Jan 2003-Dec. 2009)(Jan 2010-Dec 2016 Pat Purpera (Jan 2012-Dec 2016)
Tom Gerace Jr. (Jan 2006-Dec 2009) Norm Dotzler 2010 (Gerace resigned) Carol Brodie (Jan 2011-Dec 2017)

Brenda Giacchino (Jan 2005-Dec2011) Janice Ross (Jan2012-Dec. 2018)
Joseph Gardyjan (Jan 2006-Dec 2012) Joseph Ostrowski (Jan 2010-Dec 2012)(Jan 2013-Dec 2019)
Tish Brady (Jan 2007-Dec 2013)
Barbara Daniel (Jan 2008-Dec. 2014) Denise Lundell (Jan 2012-Dec.2014)

Alternates – 1 year appointments
Edward Dinkuhn
Neal Ross

Zoning Board of Appeals (ZBA) 5 year terms  - Chairman Carrie Andolina (1 Year)
Clark Borngraber (1/06 – 12/2008) Donald Clark (1/09 – 12/2013) Carrie Andolina 2012-2013
Steve Twarozek (1?05 – 12/09)(1/10 – 12/14)
Sherman Reichart (1/06 – 12/2010)(1/11 – 12/15) William Friend (April 2011-12/15)
Cheryl Caldwell (1/2007 -12/2011)>>>>>Lee Brunelli (1/08 – 12/11)(1/12 – 12/16)
Paul Cesana (1/08 – 12/12)(1/12 – 12/17)

Alternates – 1 year appointments

Board of Review 5 year terms (meet in May)
James Hooge (10/03 – 9/08)(10/08 – 9/13)
Joyce Ellis (10/04-9/2010)(10/09-9/14)
Jack Mancuso (10/05-9/2010)>>>>Virginia Shilling (10/07-9/2010)(10/10-9/15)
Clark Borngraber (10/06-9/2011) Janice Ross (10/10-9/16)
Lynda Mason (10/07-9/2012)(10/12-9/17)

Alternates – 1 year appointments

A Motion was made by Councilman Gier, seconded by Councilman Kaczmarek to adjourn in memory of all of our Past & Present Officials and Friends that have left us in 2012.  5 ayes, 0 nays.  Carried.


Respectfully submitted by,


Barbara J Daniel
Brant Town Clerk