Subject to Board Approval 1/11/05 Minutes of the regular meeting of the Brant Town Board at 8:00 PM, at the Brant Town Hall, held January 11, 2005, at 1294 Brant-N. Collins Rd, Brant, New York. There were present: Supervisor Samuel J. Chiavetta Councilman Martin Rosiek Councilman Eugene Czyz Councilman John Arrigo Councilman Leonard Pero Arrived at 8:08 PM Attorney John Grennell Recording Secretary: Thea Ells Town Clerk Also present were: Joseph Gardyjan, Planning Board Chairman Charles Arrigo, resident Ellsworth Nolan, Village DPW Lee Brunelli, resident Diane Czyz, Supervisors? Secretary Brenda Giacchino, Planning Bd Mem. Alice Escott, Town Crier Thomas Bowman, Ombudsman Comm. Sherry Hughes, The Sun Fred Ball Jr., Code Officer Ed Dion, resident Gray Brecker, Ret. Code Officer Dolly Dion, resident The meeting was opened with a pledge to the flag led by Supervisor Chiavetta. Councilman Czyz made a motion; seconded by Councilman Rosiek to accept the minutes of the Town Board meeting of December 15, 2004 as submitted by the Town Clerk. 4 ayes MOTION CARRIED: DECEMBER 2004 MINUTES APPROVED A Motion was made by Councilman Czyz, seconded by Councilman Rosiek to accept the Supervisors Financial report for the month of November as submitted. 4 ayes MOTION CARRIED: SUPERVISOR FINANCIAL REPORT ACCEPTED A motion was made by Councilman Rosiek and seconded by Councilman Czyz to accept the Justice Court Clerk?s Financial Reconciliation Report for December 2004. 4 ayes MOTION CARRIED: COURT CLERK FINANCIAL RECONCILIATION REPORT ACCEPTED Retired Code Enforcement Officer Gary Brecker read his report for December 2004. A motion was made by Supervisor Chiavetta and seconded by Councilman Arrigo to accept the report as read. 4 ayes MOTION CARRIED CODE ENFORCEMENT OFFICER?S REPORT A motion was made by Councilman Rosiek to accept the Dog Control Officer?s report as submitted for the month of December, seconded by Councilman Arrigo. 4 ayes MOTION CARRIED: DOG CONTROL OFFICER?S DECEMBER REPORT ACCEPTED A motion was made by Councilman Czyz, seconded by Councilman Arrigo to accept the Police Chiefs report as submitted for the month of November and December 2004. 4 ayes MOTION CARRIED: POLICE CHIEF?S NOV. & DEC. REPORT ACCEPTED Councilman Pero arrived and apologized for lateness No Planning Board Meeting in December. According to Supervisor Chiavetta there was a progress report meeting in Eden today for the Southwest Water District. There will be a meeting at the Community Building on January 25 at 7:30 PM. There was discussion concerning the debt threshold and the state?s regulations. Supervisor Chiavetta opened the Acknowledgement of Visitors if anyone present had any questions or concerns that are not listed on the agenda. There was no response from the visitors. Councilman Pero made a motion, seconded by Councilmen?s Czyz & Arrigo for the approval of the Supervisor to sign a two year contract with BFI as long as it contains a no higher than 4.5% increase over a two year period. 5 ayes MOTION CARRIED: BFI CONTRACT SIGNING APPROVED Supervisor Chiavetta summarized the status report received from Grant Writer Connie Minor showing the grants received and denied, current grants submitted and grants pending. Councilman Pero made a motion to approve the contract signing with Connie Miner with an increase to $14,800.00 annual salary. The motion was seconded by Councilman Czyz. 5 ayes MOTION CARRIED: GRANT WRITER CONTRACT SIGNING APPROVED Supervisor Chiavetta read from the Association of Towns a copy of the preliminary 2005 Legislative Program and the resolutions published there in that would be up for vote at the Annual Meeting in February in New York City. Resolutions submitted 15 days prior to the 2005 annual meeting would also be considered. Resolution 1 ? Collateral Source Legislation NYS, Resolution 2- Tort Reform, Resolution 3- Compulsory Binding Arbitration Resolution, 4- Preserve Local Control over Health Insurance Benefits, Resolution 5- Medicaid Reform Cable Franchise Fees, Resolution 6- reforming WICKS Law & Prevailing Wage, Resolution 7- to retain and bolster Firefighter and EMS Recruitment, Resolution 8- to reform Highway funding, Resolution 9- address Property Tax Exemptions, Resolution 10 ? Reform Condominium Assessments, Resolution 11- Help America Vote Act, Resolution 12- Verification of #11, Resolution 13- Police Report Fee Reform, Resolution 14- ATV access to town land and roads, Resolution 15- Reclassify ATV?s to recreational vehicles, Resolution 16- Speed Limits on all town roads. Supervisor Chiavetta read excerpts of a letter which was sent to the Supervisor, Board Members, and the Town Clerk from the Chief Examiner of Local Government Services and Economic Development for their consideration and action after revisiting the Town on December 13, 2004. Supervisor Chiavetta read from a paragraph stating that a cursory review of the Town Clerks records found them to be complete and organized. The letter also stated that they encourage us to continue with our efforts to strengthen the Town?s internal controls and to provide for a process to periodically and effectively review the records and procedures of the Town Clerk and all other Town officers who collect and disburse monies on behalf of the town. Supervisor Chiavetta announced that a Supervisor?s Newsletter would be going out soon and all departments are encouraged to submit any news or information. The Board received a request from Louis Palma of Erie County?s Office of Veterans Services to pass a resolution in favor of a proposed veteran?s cemetery at the 52 acre site at the Mount Calvary Cemetery in Cheektowaga. Councilman Czyz made a motion to table the resolution, and the motion was seconded by Councilman Rosiek. 5 ayes MOTION TABLED: TABLED CONSIDERATION OF VETERANS CEMETERY IN CHEEKTOWAGA Supervisor Chiavetta made a motion to pre-approve the request from Judge Gugino for a $50.00 Postage Petty Cash fund and from Judge Ritz for a $100.00 as long as each does not exceed the legal limit and is allowable for each court to have two petty cash?s. Councilman Czyz seconded the motion. 5 ayes MOTION CARRIED: COURTS TO HAVE POSTAGE PETTY CASH The Board Members received copies of a letter from the Deputy Comptrollers Office containing the cost thresholds for use in determining whether approval of the State Comptroller is necessary for certain special districts in the year 2005. The procedures and guidelines are included in the letter as to notification to their office and what requirements must be met and the average estimated costs for county and town special improvement districts. Supervisor Chiavetta read from a letter received from the regional director of the Office of Real Property Services with congratulations for the Town?s successful completion of an annual reassessment of the 2004 assessment roll. The Town will be receiving $6,775.00 in State Aid to offset the cost of The Board Members received notification of the Association of Erie County Government monthly meeting at Michaels on January 27th this month. Councilman Rosiek made a motion to approve the budget modifications thru November per the Town Accountant, which are in the Minute Book seconded by Councilman Czyz. A roll call vote was taken: Councilman Rosiek Aye Councilman Czyz Aye Councilman Arrigo Aye Councilman Pero Aye Supervisor Chiavetta Aye 5 Ayes 0 Nays RESOLUTION APPROVED: BUDGET MODIFICATIONS APPROVED Councilman Czyz made a motion to approve the Supervisor to sign the Contract for Community Concern for funding per the 2005 budget amount of $5,500.00; the motion was seconded by Councilman Arrigo. 5 ayes MOTION CARRIED: SUPERVISOR TO SIGN COMMUNITY CONCERN CONTRACT Supervisor Chiavetta acknowledged a request to an overdue Flag Response which needs immediate response. The Board discussed the Ellis Road Bridge with Highway Superintendent Joseph Giambrone and came to the agreement to send the notice to Engineer, Glen Colley to submit a plan of action for the situation. The Board acknowledged a request from Bill and Maureen Stamp concerning the relocation of a street light on Old Lake Shore Road. Chief Wayne Falk wrote a letter of recommendation that it would be beneficial to move the light.. Location of the pole number given is MM#53/NYT#418 near 10394 OLS Rd and new location would be aprox.100? west to NM#52/NYT#417. Supervisor Chiavetta stated that the Town would contact Niagara Mohawk for relocation Supervisor Chiavetta stated that the Board members had recently received a letter from Judge Ritz and asked the Board members to review it to go over at the next work session. A motion was made by Councilman Czyz and seconded by Councilman Rosiek that the abstract from December 14, 2004 as follows be approved for payment
General Fund Town wide

Vouchers 508-547

Totaling: $69,442.50

General Town - Payroll

Vouchers 70-76

Totaling: $32,451.14

General Fund - Part Town Payroll


Totaling: $

Highway Town Wide

Voucher 101-112

Totaling: $3,718.13

General Fund Part Town

Voucher: 35-44

Totaling: $14,430.74

Highway - Payroll

Voucher 44-47

Totaling: $7,851.92

Street Lighting

Voucher 11

Totaling: $1,928.21

Fire Protection

Vouchers: 5-7

Totaling: $71,327.06

MOTION CARRIED: DECEMBER ABSTRACT APPROVED FOR PAYMENT Councilman Arrigo brought forward a motion to have Joe Giambrone obtain bids for the roof of the Highway Garage and the Recreation Building. Councilman Czyz seconded the motion. 5 ayes MOTION CARRIED: OBTAIN BIDS FOR ROOFS Councilman Rosiek, seconded by Councilman Czyz made a motion to adjourn the meeting in Memory of Louise Muffoletto a resident who passed away recently the Board extends their sympathy to her family at 8:47 p.m. MOTION CARRIED: JANUARY 11, 2005 MEETING ADJOURNED IN MEMORY OF LOUISE MUFFOLETTO Respectfully submitted, _________________________ Thea A. Ells, Town Clerk APPROVED BY: SUPERVISOR CHIAVETTA: __________________________________________ COUNCILMAN ROSIEK: ___________________________________________ COUNCILMAN CZYZ: ___________________________________________ COUNCILMAN ARRIGO: _____________________________________________ COUNCILMAN PERO: ___________________________________________